Articles by Topic

  • Below is the complete list of eNews articles published from 2014 onwards.
  • To view articles from a specific month, click on the archives drop-down on the right.
  • To view articles on a specific topic, click on one of the keywords on the right.

Accounts Payable

Reminder: End-of-Year Reporting Implications for Redepositing/ Canceling Prior Year AP Checks

December 1, 2022

Redepositing/ Canceling checks issued in a prior calendar year has significant tax compliance and annual reporting implications for a payee and Harvard. If Harvard has already issued an annual tax document (i.e., 1099 or 1042S) to the payee, a redeposit to cancel a check can render that tax document incorrect and require Harvard to send the payee an amended form – which can also be problematic if the payee has already filed their annual returns.... Read more about Reminder: End-of-Year Reporting Implications for Redepositing/ Canceling Prior Year AP Checks

Reminder for Foreign Suppliers that Have No U.S. Presence

November 10, 2022

In order for Harvard to consider income classified as foreign-sourced (i.e., generally, no U.S. presence and not copyright/royalty income), and possibly exempt from tax withholding or reporting, a foreign payee must minimally attest to their foreign status by submitting a valid W-8 as part of Harvard’s supplier registration process. This process does not require a foreign supplier to complete GLACIER.... Read more about Reminder for Foreign Suppliers that Have No U.S. Presence

Service Payments, Speaker Fees/Honoraria, or Reimbursements to Foreign Individuals

November 10, 2022

Foreign individuals performing services in the United States may have restrictions on what is allowable under immigration law based on visa/ immigration and payment type (including honoraria payments). Prior to having individuals perform services for Harvard, departments and faculty must ensure if a payee’s immigration status allows a foreign individual to legally be paid by Harvard.... Read more about Service Payments, Speaker Fees/Honoraria, or Reimbursements to Foreign Individuals

Federal Work Study Program

Federal Work Study on Sponsored Awards Policy

January 16, 2020

Effective January 1, 2020, the Federal Work Study Policy went into effect that does not allow federal grant funds to fund the institutional share of the Federal Work Study (FWS) Program. Work study charges on federal awards between October 1, 2019 and December 31, 2019 must be manually certified for effort or moved from the federal award to a non-federal funding source. The full policy can be found...

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Time & Labor

COVID Sick Day Conversion Program for HUCTW Members

December 13, 2021

Added Article on December 13, 2021

A new Agreement between the University and HUCTW was ratified on November 10, 2021. One provision of the agreement allows members to convert regular sick time used between April 1, 2020 – May 27, 2021 to MA COVID-19 Sick Time. Members must complete the HUCTW Covid Sick Form and submit it to their manager for signature no later...

Read more about COVID Sick Day Conversion Program for HUCTW Members