Holiday Worked Time Reporting Scenarios

December 8, 2016

Extra hours for a holiday worked are not paid automatically. If an employee works on a holiday, they should report HWK to be paid at a rate of 1.5 times their normal pay for the holiday hours worked. The employee is also entitled to their regular pay for the holiday (FHP), or they may bank the time (FHE) and take time off at a later date (up to 1/5 of the employee weekly scheduled hours).

To receive it as pay:

  • The employee should report HOL for all hours not worked and HWK & FHP for all hours worked.

To receive as time off:

  • The employee should report HWK to receive pay for the hours worked and FHE to bank the time off.  At a later date, when the time is taken, they should report FHT with a comment that it is time owed for working on the holiday.

Key points to remember about holiday reporting time codes:

HWK – Holiday Worked

  • Paid at 1.5 x Hourly Rate
  • Adds to Overtime Hours

HOL – Holiday

  • Paid at Hourly Rate
  • Adds to Overtime Hours

FHP – Floating Holiday Pay

  • Paid at Hourly Rate
  • Does not add to Overtime Hours
  • Maximum value of a floating holiday earned or paid is one-fifth of the employee's scheduled hours for the week.

FHE – Floating Holiday Earned

  • Hourly rate hours that are banked and used for time off later on
  • Does not add to Overtime Hours
  • Maximum value of a floating holiday earned or paid is one-fifth of the employee's scheduled hours for the week.

Working on Holiday Scenarios

 

Examples of how to report if a non-exempt benefited employee is working on one of the recess days:

Working on a Recess Day

* Departments that have their employees record their time as FHE must not pay any unused portion of this time out to the employee at separation or as part any payout of unused floating holiday time at the end of the fiscal year. Departments may elect to have their employees' record these floating holidays outside of the system and then have them report Excused Absences when they are redeeming as time off.