MFR Project Reminds Users of the Disabling of Accounts Payable, Accounts Receivable and Cash Management Reports in CREW on November 1, 2015 and Announces Targeted Go-Live of Grants Management Content

October 15, 2015

Disabling of Accounts Payable, Accounts Receivable and Cash Management Reports in CREW on November 1, 2015

As we shared last month the project team will be disabling CREW Accounts Payable, Accounts Receivable and Cash Management reports on November 1st.  At that time, FSS Client Services and the Harvard Data Warehouse (HDW) will disable the following CREW Reports and OBI will be the sole source for this information:

  • Accounts Receivable
    • Account Status Summary
    • Past Due Invoices
    • Bad Debt Write-Off
    • Bad Debt Recovery
    • Outstanding Customer Aging Sum
    • Billing Summary
    • Billing Detail
  • Cash Management
    • Escheat Due Diligence
    • Unclaimed Wires
  • Accounts Payable
    • Committed Funds
    • HU Vendor Detail

If you run this content in CREW and do not have OBI access to its equivalent, please contact your local implementation manager

Targeted Go-Live of Grants Management Content

The Modernization of Financial Reporting Project is currently piloting the Grants Management OBI dashboards with a subset of users throughout the University.  This content is planned to be available for tub-based engagement councils to release to their user community the week of November 9th.  Included in the release is: 

Run this OBI Dashboard

If you used this CREW Report

If you used this CREW Report Description

Sponsored Accounts (GM)

Sponsored Accounts

Summarizes account information by account group for each segment. The information includes dates, income, expenses, account allocation and final figures for each account. This report also displays the current At Risk status as well as the At Risk amount for any account. Users can utilize this report to monitor the account status, dates, and dollars as well as the segment level information of obligated and anticipated dates and dollars.  It also included separate pages to identify unreconciled and overspent accounts 

GL Budgets for Sponsored Accounts

Unreconciled Accounts

Interest Policy

Segments (GM)

Segments

Listing of all segments for a particular Tub, Org and Principal Investigator.  A segment is a way of dividing a project into pieces with distinct periods of time, amounts of funding, and scope of work; often a new segment is indicated by peer review submission. Each active segment has a unique fund value. 

Invalid Code Combinations (GM)

Sponsored Invalid Code Combinations

Provides information at the account level of invalid charges in the GL as the Fund, Activity, Subactivity combination does not exist in GMAS. 

Requests (GM)

Requests

Provides a listing of requests in the GMAS system based on the tub/org specified

Scheduled Reports (GM)

Scheduled Reports

Identifies what reports are due to a sponsor for a given segment. Sponsored Programs managers use this report to monitor portfolio distribution assignments and to track how many reports are due for a given time period. 

Sponsored Receivables (GM)

Accounts Receivable

Used by OSP and tub administrators to track receivables due to Harvard University for individual segments. 

Subagreements (GM)

Subagreements

Listing of all subagreements for a given project.  This dashboard may be run for any given PI, segment, subrecipient or the number of days an amendment has been outstanding. 

GMAS User Security (GM)

GMAS User Security

This report lists members of a GMAS Standing Team and members of a Project Team Membership.  There is also a separate dashboard page that identifies users with access to the OBI Grants Management folder with drill through to their GMAS segment-specific access

The project team is currently developing a prototype for the PER and additional information on its progress will be communicated at a later point in time.

In order to receive access to the OBI content users must successfully complete a 45 minute on-line OBI Tools Training course or may register for an instructor-led training session in PeopleSoft (course FSS170).

If you have any questions about the Modernization of Financial Reporting project please contact your local implementation manager.