The active period for the “Business Expense Reimbursement – Foreign Individual” vendor type has been extended from 30 days to 90 days. This change is intended to accommodate multiple business expense reimbursements that may take place over several weeks, such as expenses for a job candidate traveling to campus for multiple interviews. As before, this vendor type can only be used for payees receiving business expense reimbursements ONLY and who have not received income payments (salary, fellowship, honoraria, etc.) from Harvard in the past.
An Oracle enhancement for the vendor type “Business Expense Reimbursements (”BER”) to Foreign Individuals” will now allow administrators to better identify if GLACIER will be necessary for existing payment recipients found in the Oracle vendor database. Once a new vendor is approved with a “BER Foreign Individual” vendor type, it will be designated in the vendor database as “BER- Foreign Individual” for 30 days. Read more about Business Expense Reimbursements (”BER”) to Foreign Individuals
Please note the following change with regards to invoice timing:
Invoices received between Monday, June 29 and Thursday, July 2 at 5 p.m. will be processed by Wednesday, July 8 as part of FY2015. All FY2015 invoice data will be available in the HDW by Thursday, July 9. All invoices for FY2016 (with the exception of Special Handling) should be held, and submitted to Accounts Payable after close of business on Thursday, July 2, to be processed in FY2016.