HUBS

Position Tracking Status and Enhancements

December 12, 2019

On Friday, November 22nd new position tracking functionality and enhancements were introduced including:

PeopleSoft Position Form Enhancements:

  • Display preparer name and submit date/time when viewing, editing or approving a position
  • Modified summary of changes so it includes all proposed changes after being saved, pushed back or cancelled
  • Modified reports to and dotted line reports field to include incumbent name in the search field and results grid and to only show active positions
  • Added lookup...
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Position Tracking Status and Enhancements

November 14, 2019

We are a little over a month live with the first major phase of Position Tracking and Reporting. A HUGE thank you to those of you in the schools and units that have put so much effort into making this transition as smooth as possible. Since we have been live, you have collectively processed over 1,300 position requests. Your partnership and patience has been greatly appreciated by the team.

On Friday, November 1st we introduced new position history functionality. All position tracking users now have access to a position history tile which allows them to view the history of all incumbents and of all approved changes for a given position. Additional details on this tile may be found in our updated “Viewing, Preparing and Approving a Position” job aid on the Harvard Training Portal.... Read more about Position Tracking Status and Enhancements

Position Tracking Goes Live October 5-6

September 19, 2019

Position Tracking will go live over the weekend of October 5-6th.

During this time, position numbers will be created in PeopleSoft for all staff, including union positions. Some schools will elect an early adoption of faculty position numbers and may include other classes (ex. Post Docs, Temps etc.) at this time. A complete listing of required employee classes by school / unit may be found on our Wiki site.

In order to support the position tracking roll-out, the following system outages will occur:... Read more about Position Tracking Goes Live October 5-6

HUBS Reminder: Release 3.12 Outage

November 14, 2018

HUBS Reminder: Release 3.12 Outage

HUBS will be unavailable starting at 5pm on Friday Nov 16, all day Saturday Nov 17 and on Sunday Nov 18, for the installation of Release 3.12. HUBS will become available again at the start of business day on Monday, Nov 19.

Please note that HUBS includes Smart View, MYFP, Interim Reporting and TEFA, and these applications will be unavailable during the release installation as well.

The release notes can be found on this page in the HUBS Wiki:...

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HUBS Outage for Release 3.12 in November

October 9, 2018

HUBS will be unavailable starting at 5pm on Friday Nov 16, all day Saturday Nov 17 and Sunday Nov 18, for the installation of Release 3.12. HUBS will become available again at the start of business day on Monday, Nov 19.

Please note that HUBS includes Smart View, MYFP, Interim Reporting and TEFA, and these applications will be unavailable during the release installation as well.

The release notes can be found on this page in the HUBS Wiki (still work in progress and please check back later for details):...

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HUBS: An Outage, Delayed Actuals in Reporting and More

September 12, 2018

This is a reminder that HUBS will be unavailable from 5 p.m. on Tuesday, September 18, until the start of business the next morning, Wednesday, September 19. The outage is necessary to accommodate the move of LDAP Services to the cloud. All HUBS Overnight Processes will run as usual.

HUBS will also be impacted when Harvard’s Data Warehouse (HDW) moves to the cloud between September 20-24. During this move:

  • HUBS will be updated as usual on the night of Wednesday, September 19 to bring in actuals for the Reporting Applications and COA values to both...
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HUBS: Year-End Actuals Schedule and FY18 Reminders

June 14, 2018

For your convenience the year-end Actuals Load Schedule has been posted to the HUBS Wiki: https://wiki.harvard.edu/confluence/display/FSSHUBS/Actuals+Load+Schedule.

In addition, please note that the new fiscal year, FY19, will be recognized as the current fiscal year in HUBS on the following dates:

  • In the Reporting Applications starting on the morning of Monday, July 2
  • In the Planning Applications starting on the morning of Monday, July 9

If you have reports to run and you would like FY18 to show as the current year, run them on or before Friday July 6 because the current fiscal year will change during processes that will run over the weekend of July 6.

... Read more about HUBS: Year-End Actuals Schedule and FY18 Reminders

HUBS Reminder: Release 3.11 Outage

May 10, 2018

HUBS will be unavailable starting on Friday, May 18th at  9 p.m.  through Sunday May 20th for the installation of Release 3.11. HUBS will be available again at the start of business on Monday, May 21st.

Please note that HUBS includes Smart View, MYFP, Interim Reporting and TEFA, and these applications will be unavailable during the release installation as well.

The release notes can be found on this page in the HUBS Wiki: https://wiki.harvard.edu/confluence/display/FSSHUBS/2018+May%2C+Release+3.11%2C+Release+Notes.

Please send any questions to hubs@harvard.edu.