October 2015

PeopleSoft Release 42 Follow-Up: Aspire Changes to Rehire/Ad’l Job Processing

October 15, 2015

This follow-up article is due to reports of duplicate job rows being created for rehires/ad’l jobs. As reported in the previous month’s eNews, Aspire will now  accommodate rehires and additional jobs to PeopleSoft if there is an exact match based on SSN, DOB, and Last Name. 

When an Aspire user clicks “Send to PeopleSoft,”...

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PeopleSoft Data and the Impact on the Affordable Care Act (ACA)

October 15, 2015

For 2016, the Affordable Care Act (ACA) will require Harvard to offer healthcare coverage to a minimum of 95% of its full-time employees who average 30 or more hours of service per week. We have already met the 2015 minimum requirement of 70%. Failure to comply with this minimum may result in a fee of over $30 million from the federal government. A new job aid provides an overview of the impact ACA has on PeopleSoft data and includes guidance on the...

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MFR Project Reminds Users of the Disabling of Accounts Payable, Accounts Receivable and Cash Management Reports in CREW on November 1, 2015 and Announces Targeted Go-Live of Grants Management Content

October 15, 2015

Disabling of Accounts Payable, Accounts Receivable and Cash Management Reports in CREW on November 1, 2015

As we shared last month the project team will be disabling CREW Accounts Payable, Accounts Receivable and Cash Management reports on November 1st.  At that time, FSS Client Services and the Harvard Data Warehouse (HDW) will disable the following CREW Reports and OBI will be the sole source for this information:

  • Accounts Receivable
    • Account Status Summary
    • Past Due Invoices...
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GMAS 2.0 Project Update

October 15, 2015

The GMAS 2.0 Project Team is preparing for the next release on December 14, 2015 delivering a redesigned Segment home and more converted screens. The GMAS 2.0 project has two focus areas – converting existing screens and building upon business priorities identified from user engagement interviews and focus groups. Changes to the system are delivered incrementally throughout the life of the project providing gradual benefits to users and allowing for incorporation of user feedback. Users will continue to navigate between old and new screen designs through the end of the...

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Electronic Submission Tracking and Reporting (ESTR) for IRB Upgrade Weekend

October 15, 2015

ESTR will be unavailable Friday, October 16 at noon through Monday, October 19 at 6AM to complete upgrades. IRB submissions will not be accessible during this downtime. Please make IRB submission and review plans accordingly. Current application documents can be downloaded ahead of time from the appropriate IRB office website:

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Upcoming GMAS Basics and Overview of Sponsored Projects Administration Training

October 15, 2015

The next GMAS Basics & Requests class is scheduled for Friday, October 23rd, 2015, from 9:00am-3:00pm in Longwood, Countway Library room 403. Register today through PeopleSoft to reserve your seat! For more information and registration instructions, please visit the GMAS training page. 

Do you have any newly hired research administrators on your team? The new year may still be a few months away, but...

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Upcoming October System Outages for Oracle Financials Systems FINDINI 4.0.8 Release

October 15, 2015

The University's Financial systems will be unavailable from 6:00pm on Friday, October 23rd until 6:00am on Monday, October 26th to accommodate the scheduled FINDINI 4.0.8 release. This release consists of many technical patches needed to make Oracle EBS compatible with the Microsoft Internet Explorer 11 (IE11) browser & MS Office 2013. This release also consists of software and database patches in order to keep the  system up to date with many industry security regulations and requirements. Financial systems that will be offline during this time include Accounts Payable, Accounts...

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Change in Processing Schedule for Oracle Assets

October 15, 2015

Effective October 15, 2015, the Post Mass Additions process will  run twice a day at 3:00 PM and 10:30 PM. This means that any activity posted by end users in Oracle Assets up to 2:30 PM will be captured in the daily GL entry, and the effect will appear in CREW the next day. Transactions posted after 3:00 PM will continue to appear in CREW two days later.

One caution on the Post Mass Additions – If end users process a transaction in Mass Additions before the 2:30 PM deadline, and then realize it is not correct (for example – they post a new asset when they should have added...

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Analytics and Reporting (Human Resources)

October 15, 2015

QlikView is an Enterprise Intelligence technology that allows the business to deliver intuitive solutions for self-service data visualization and guided analytics that drive decision-making. 

HR Analytics and Reporting has been working to develop new self-service QlikView applications as well as enhancements to existing applications.  The following QlikView HR Analytical applications are now available:

New HR Analytics applications

  • ...
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A HUBS Upgrade is Coming November 9th

October 15, 2015

You may have heard a rumor that HUBS is being upgraded and it’s true. The upgrade will bring a new look and feel to your Planning Application, but the same forms, business rules and reports that you use today will still be there. In other words, there will be no new or changed business processes due to the upgrade. 

Along with the Planning Application upgrade, the underlying database will also be upgraded. The database upgrade will keep HUBS on a vendor supported platform and will allow us to continue to apply patches that include enhancements and bug fixes as they become...

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