The enhancement for vendor type “Individual – Non U.S. Citizen (1042S),” which will automatically inactivate vendors based upon their immigration documentation end date is scheduled to go live on 12/18/17.
After 12/18/17, these vendors will need to provide updated GLACIER forms and documentation in order to be reactivated.
The Vendor lookup screen will be modified to include a visa expiration date column, so departments can identify vendors scheduled to inactivate and plan payments/communications accordingly.
Please makes sure payments are processed before the expiration date indicated in order to avoid the need to reactivate the vendor.
Training materials may be found in the Harvard Training Portal (search using “Vendor”) or below.
Checklist Oracle Setting Up Foreign Individual as Vendor https://trainingportal.harvard.edu/Saba/Web_spf/NA1PRD0068/common/resources/resourcedetail/simrs000000000003676
Using the Vendor Request Form
Setting up Vendor Type - Individual - Non U.S. Citizen
End Dates for Vendor Types NE – No Entry into the U.S. or ADVTR – Travel Advance
Vendors with a classification of NE – “NE – No Entry/No U.S. presence” or ADVTR – “Advance Travel Payment greater than 30 days prior to US Entry (also called Travel Grant)” will only remain active for 90 days. Departments can reactive these vendors, but will need to reconfirm every 90 days that that No Entry vendors have not entered the U.S. every 90 days.
For questions regarding vendor setup or reactivation process, please contact the vendor setup team (VST) at 617-495-8500 option 3 or vendorsetup_ufs@harvard.edu
For questions regarding the GLACIER process or tax issues, see the NRA Website for reference materials and FAQ or contact the NRA Tax Compliance Team at 617-495-8500 option 5 or nratax_ufs@harvard.edu.