Summary Schedule for FY2014 Transactions and Reporting

Date

Time

Event

Fri., May 9

5 p.m.

Completed FY14 project proposals and construction authorizations processed in CAPS

Fri., May 16

5 p.m.

CoA values to be disabled that require approval submitted through CSMA

Fri., May 30

5 p.m.

Funds and sub activities with status "Ready to be disabled" in GMAS sent to CSMA for processing

Wed., June 4

10 a.m.

CoA values to be disabled that do not require approval submitted through CSMA

Mon., June 9

12 p.m.

Completed FY2014 construction close requests processed in CAPS

Fri., June 13

5 p.m.

• Web Reimbursement Travel Authorization forms (WR-TAFs) approved and ticketed by tubs
• Escheat checks to be re-deposited to Cash Management

Fri., June 20

5 p.m.

•  Petty cash logs for settlement to Accounts Payable
• Web Reimbursement reports with advance settlements accompanied by checks to Reimbursements & Card Services

Wed., June 25

12 p.m.

• Voided and re-deposited checks to Cash Management
• Stopped and re-deposited checks to Cash Management
• Requests for payments to be made in a foreign currency entered and approved by tub with related invoices to Cash Management

3 p.m.

PCard sweep for transactions loaded between June 6 and June 12

5 p.m.

Credit vouchers with foreign checks to Cash Receipts

Thurs., June 26

3 p.m.

PCard system sweep for transactions loaded between June 13 and June 19

5 p.m.

•  Requests for payments via ACH entered and approved online in the Web Voucher system with related invoices to Cash Management
• Credit vouchers accompanied by cash or checks to Cash Receipts
• US wire transfers: Web Vouchers entered and approved by tubs; related invoices to Cash Management
• AP special handling requests for Accounts Payable

Friday, June 27

5 p.m.

• Credit vouchers with validated deposit slips for deposits made through June 26 to Cash Receipts
• Mass. Taxable Sales Deposit forms for deposits made through June 26 to Cash Receipts
• Web Reimbursement Reports to Reimbursement & Card Services
• On-line vendor form for new vendors or for changes to existing ones  approved in Oracle
• Web Reimbursement reports with advance settlements for zero balance or cash due to traveler to Reimbursement & Card Services

Tues., July 1

10 a.m.

• First closing sponsored funds Cost Transfer requests to OSP

12 p.m.

• Credit vouchers with valid deposit slips for 6/27and 6/30 to Cash Receipts
• Massachusetts Taxable Sales Deposit forms for 6/27 and 6/30 to Cash Receipts

Wed., July 2

3 p.m.

PCard system final FY2014 sweep for transactions between June 20 and  June 26

5 p.m.

      First closing General Ledger feed deadline

Thurs., July 3

2 p.m.

First closing manual journal entry deadline (including interdepartmental billing JVs)

5 p.m.

• Cut-off date for customer set-up with Central Accounts receivable billing
• Final invoices to be processed in FY2014 entered and approved by tubs; related invoices to Accounts Payable
• Templates for AR invoices and credit memos to be entered by Accounts Receivable to Central AR

Fri., July 4

9 a.m.

Data Warehouse updated for first closing results

Mon., July 7

8 a.m.

Actuals Data June 1- July 3 available in HUBS

Wed., July 9

10 a.m.

Second closing sponsored funds Cost Transfer requests to OSP

5 p.m.

• Central AR feeds entered into the AR system
• AR invoices and credit memos entered by tubs into the AR system

Thurs., July 10

5 p.m.

Second closing General Ledger feed deadline

Fri., July 11

2 p.m.

Second closing manual journal entry deadline (including interdepartmental billing JVs)

Sat., July 12

9 a.m.

Data Warehouse updated for second closing results

Mon., July 14

8 a.m.

Actuals data July 4-11 available in HUBS

Tues., July 15

10 a.m.

Third closing sponsored funds Cost Transfer requests to OSP

Thurs., July 17

5 p.m.

Third closing General Ledger feed deadline

Fri., July 18

2 p.m.

Third closing manual journal entry deadline

Sat., July 19

9 a.m.

Data Warehouse updated for third closing results

Mon., July 21

8 a.m.

Actuals data July 14-18 available in HUBS

Sat., July 26

9 a.m.

Data Warehouse updated for fourth closing results

Mon., July 28

8 a.m.

Actuals data July 21-25 available in HUBS

Sat., Aug 2

9 a.m.

Data Warehouse updated for fifth closing results

Tues., Aug. 5

8 a.m.

Actuals data July 26-Aug 1 available in HUBS