The implementation of GLACIER starts this September.
GLACIER is an online program designed to collect tax-related information from foreign individuals via a secure internet site. GLACIER automatically determines the individual’s U.S. tax status, treaty eligibility, and tax withholding rates based on information that the foreign national enters into the program. This online tax program will be replacing the University’s use of the paper FNIF form. To learn more about this program, view this previous eNews article.
The switch from the paper FNIF form to the GLACIER online tax program will occur in two phases:
September 9, 2014 – Oracle Vendor Request Form
- On September 9th schools and units setting up foreign individuals in the Oracle Vendor Request Form should stop using the paper FNIF form.
- To assist financial departments with this transitions, two job aids have been created:
- Foreign Individual Vendor Request Form: Provide this form to the foreign individual to collect the necessary information to complete the Oracle Vendor Request Form.
- Oracle Vendor Form Checklist: Refer to this checklist for the steps when establishing a foreign individual in Oracle for payments.
- To assist financial departments with this transitions, two job aids have been created:
September 22, 2014 – Employees Hired in PeopleSoft
- On September 22nd schools and units hiring foreign individuals in PeopleSoft should stop using the paper FNIF form. Completed I-9 forms are still required and should continue to be sent as soon as possible to University Financial Services (UFS).
Support for the Foreign Individual
Once a foreign individual's Oracle Vendor Request Form has been approved or I-9 form has been submitted to UFS, the individual will receive an e-mail that includes a link to the GLACIER website and secure login instructions. Foreign individuals will answer a series of questions that will complete the tax documents on the website. When finished, they will submit the completed tax documents to the Office of the Controller's NRA Tax Group to be set up properly for payments.
The GLACIER online tax system provides screen-by-screen help instructions, but if you want to provide the foreign individual instructions in advance of him/her receiving the e-mail from GLACIER, two work instructions have been created. One is a two-page summary and the other a detailed, step-by-step instruction.
Informational Sessions For Departments:
If you would like additional information on GLACIER please stop by one of the two brown bag sessions that are being offered in September.
- Wednesday, September 3, 2014 from 12:30-1:30 at 124 Mt Auburn, Room 3318
- Wednesday, September 17, 2014 from 12:30-1:30 at 124 Mt Auburn, Room 3318
For a quick reference to commonly asked questions on GLACIER, please bookmark this GLACIER FAQ page.
If you have questions, comments, or would like to schedule and information session for your department, please contact Jodi Kessler 6-7131 or Jodi_kessler@harvard.edu