Summary Schedule for FY2016 Transactions and Reporting

April 28, 2016

This is the summary schedule for all FY2016 transactions and reporting. Click here for a PDF version of this article.

Date

Time

Event

Mon., May 9

5 p.m.

Completed FY2016 project proposals and construction authorizations processed in CAPS

Tues., May 23

5 p.m.

CoA values to be disabled that require approval submitted through CSMA

Fri., June 3

5 p.m.

CoA values to be disabled that do not require approval submitted through CSMA

Mon., June 6

5 p.m.

Funds and sub activities with status “Ready to be disabled” in GMAS sent to CSMA for processing

Thurs., June 9

12 p.m.

Completed FY2016 construction close requests processed in CAPS

Fri.,June 10

 

5 p.m.

 

  • Web Reimbursement Travel Authorization forms (WR-TAFs) approved and ticketed by tubs
  • Escheat checks to be re-deposited to Cash Management

Fri., June 17

5 p.m.

Web Reimbursement reports with advance settlements accompanied by checks to Reimbursements & Card Services

Wed., June 22

 

5 p.m.

On-line vendor form for new vendors or for changes to existing ones approved in Oracle

Fri., June 24

 

 

 

12 p.m.

  • Voided and re-deposited checks to Cash Management
  • Stopped and re-deposited checks to Cash Management

4 p.m.

Mass. Taxable Sales Deposit forms for deposits made through June 23 to Cash Receipts

5 p.m.

  • Web Reimbursement Reports to Reimbursement & Card Services
  • Web Reimbursement reports with advance settlements for zero balance or cash due to traveler to Reimbursement & Card Services

 

Mon., June 27

 

12 p.m.

 

 

Requests for payments to be made in a foreign currency entered and approved by tub with related invoices to Accounts Payable

5 p.m.

AP special handling requests to Accounts Payable

Tues., June 28

5 p.m.

  • Requests for payments via ACH entered and approved online in the HCOM system with related invoices to Cash Management
  • US wire transfers: HCOM requests entered and approved online by tubs; related invoices to Cash Management

Wed., June 29

 

3 p.m.

PCard  sweep for transactions loaded between June 10 and   June 16

4 p.m.

  • Credit vouchers with foreign checks to Cash Receipts
  • Credit vouchers accompanies by cash or checks to Cash Receipts
  • Credit vouchers with validated deposit slips for deposits made through June 28 to Cash Receipts

Thurs., June 30

3 p.m.

PCard seep for transactions loaded between June 17 and     June 23

Fri., July 1

12 p.m.

  • Credit vouchers with valid deposit slips for 6/29 and 6/30 to Cash Receipts
  • Massachusetts Taxable Sales Deposit forms for 6/24 through 6/30 to Cash Receipts

Wed., July 6

 

10 a.m.

First closing sponsored funds Cost Transfer requests to OSP

Thurs., July 7

 

3 p.m.

  • PCard sweep for transactions loaded between June 24 and June 30.

4 p.m.

  • Cut-off date for customer set-up with Central Accounts receivable billing
  • Templates for AR invoices and credit memos to be entered by Accounts Receivable to Central AR

 

5 p.m.

  • First closing General Ledger feed deadline
  • AP Adjustments for Fixed Assets approved in HCOM
  • Final invoices to be processed in FY2016 entered and approved by tubs; related invoices to Accounts Payable

Fri., July 8

2 p.m.

First closing manual journal entry deadline (including interdepartmental billing JVs)

Sat., July 9

9 a.m.

  • Data Warehouse updated for first closing results
  • Actuals Data June 1- July 8 available in HUBS Reporting Application

 

Wed., July 13

 

10 a.m.

Second closing sponsored funds Cost Transfer requests to OSP

4 p.m.

  • Central AR feeds entered into the AR system
  • AR invoices and credit memos entered by tubs into the AR system

Thurs., July 14

5 p.m.

Second closing General Ledger feed deadline

Fri., July 15

2 p.m.

Second closing manual journal entry deadline (including interdepartmental billing JVs)

Sat.,July 16

9 a.m.

  • Data Warehouse updated for second closing results
  • Actuals Data July 9-15 available in HUBS Reporting Application

 

Tues., July 19

10 a.m.

Third closing sponsored funds Cost Transfer requests to OSP

Thurs., July 21

5 p.m.

Third closing General Ledger feed deadline

Fri., July 22

2 p.m.

Third closing manual journal entry deadline

Sat., July 23

9 a.m.

  • Data Warehouse updated for third closing results
  • Actuals Data July 16- July 22 available in HUBS

Tues., July 26

5 p.m.

Fixed Assets Mass Additions queue cleared; all transactions posted to either a capital or CIP asset

Thurs., July 28

 

9 a.m.

Fixed Assets Final FY16 close

~ 12 p.m.

Tubs run reports for Fixed Asset reconciliations

Sat., July 30

9 a.m.

  • Data Warehouse updated for fourth closing results
  • Actuals data July 23 – 29 available in HUBS

Thurs., Aug 4

9 a.m.

  • Data Warehouse updated for fifth closing results
  • Actuals data July 30 – August 3 available in HUBS