Extra hours for a holiday worked are not paid automatically. If an employee works on a holiday, they should report HWK to be paid at a rate of 1.5 times their normal pay for the holiday hours worked. The employee is also entitled to their regular pay for the holiday (FHP), or they may bank the time (FHE) and take time off at a later date (up to 1/5 of the employee weekly scheduled hours).
To receive it as pay:
- The employee should report HOL for all hours not worked and HWK & FHP for all hours worked.
To receive as time off:
- The employee should report HWK to receive pay for the hours worked and FHE to bank the time off. At a later date, when the time is taken, they should report FHT with a comment that it is time owed for working on the holiday.
Key points to remember about holiday reporting time codes:
HWK – Holiday Worked
- Paid at 1.5 x Hourly Rate
- Adds to Overtime Hours
HOL – Holiday
- Paid at Hourly Rate
- Adds to Overtime Hours
FHP – Floating Holiday Pay
- Paid at Hourly Rate
- Does not add to Overtime Hours
- Maximum value of a floating holiday earned or paid is one-fifth of the employee's scheduled hours for the week.
FHE – Floating Holiday Earned
- Hourly rate hours that are banked and used for time off later on
- Does not add to Overtime Hours
- Maximum value of a floating holiday earned or paid is one-fifth of the employee's scheduled hours for the week.
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Working on Holiday Scenarios (all scenarios assume a M-F, 7 hours a day schedule) |
| 1. Employee not working on Christmas Eve (12/24).
Report: 12/24 HOL 3.50 VAC 3.50 |
| 2. Employee works only the morning of Christmas Eve (12/24).
Report: 12/24 REG 3.50 HOL 3.50 |
| 3. Employee works her full 7 hour schedule on Christmas Eve (12/24) and elects to receive her afternoon hours as a holiday payout (FHP).
Report: 12/24 REG 3.50 HWK 3.50 FHP 3.50
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| 4. Employee works 7 hours on Christmas (12/25), elects to take floating holiday on January 4 .
Report: 12/25 HWK 7 FHE 7
Timesheet for next week: 01/04 FHT 7 |
| 5. Employee works 4 hours on Christmas (12/25) and elects to receive holiday payout.
Report: 12/25 HWK 4 HOL 3 FHP 4 |
| 6. Employee works 4 hours on Christmas (12/25) and elects to take floating holiday on January 4.
Report: 12/25 HWK 4 HOL 3 FHE 4
Timesheet for the week of: 01/04 REG 3 FHT 4 |
| 7. Employee works 10 hours on New Year’s Day (1/01) and elects to receive holiday payout.
Report: 01/01 HWK 10 FHP 7 |
Examples of how to report if a non-exempt benefited employee is working on one of the recess days:
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Working on a Recess Day (all scenarios assume a M-F, 7 hours a day schedule) |
| 1. Employee works his normal shift on Monday (12/28).
Report: 12/28 REG 7 FHE 7*
|
| 2. Employee works a partial day on Monday (12/28).
Report: 12/28 REG 4 HOL 3 FHE 4*
|
| 3. Employee works 10 hours on Wednesday (12/30).
Report: 12/30 REG 10 FHE 7*
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* Departments that have their employees record their time as FHE must not pay any unused portion of this time out to the employee at separation or as part any payout of unused floating holiday time at the end of the fiscal year. Departments may elect to have their employees' record these floating holidays outside of the system and then have them report Excused Absences when they are redeeming as time off.