A couple of questions that typically arise this time of year are listed below along with links to various pages in the HUBS Wiki that may be helpful as well. As always, users should send an email to hubs@harvard.edu for additional information when needed.
When is the data in Plan-Working in the Reporting Applications Updated?
The data in Plan-Working in the Reporting Applications is updated with the latest data from the CINA cube in the Planning/Budgeting Applications every workday between noon and 1 p.m. and every Monday-Friday night during the HUBS Overnight Processes, excluding holidays. For example:
- Changes made to CINA Plan-Working during a workday morning will be in your Reporting Application that afternoon.
- Changes made to CINA Plan-Working during a workday afternoon or night (up to 11 p.m.) will be in your Reporting Application the next morning.
- Changes made to CINA in Plan-Working during the weekend will be in your Reporting Application the next workday afternoon. In most cases this will be Monday afternoon but when there is a Monday holiday it will be Tuesday afternoon. An exception to this logic would be when a special run of the Overnight Processes occurs during the weekend - the changes would be available in Reporting earlier than usual, and this is the case over the next few weeks.
The HUBS Team has scheduled special runs of the Overnight Processes over the next four weeks as listed below. These special runs will make the weekend changes available at the start of Monday, except it will be Tuesday for the first week in the list since that Monday is a holiday:
- Monday night, February 19
- Sunday night, February 25
- Sunday night, March 4
- Sunday night, March 11
Note, in order for updates to personnel expenses to transfer in the CINA Cube in the Reporting Applications, they must be in the CINA Cube in the Planning/Budgeting Applications. To find out when the personnel expenses get to the CINA in Planning/Budgeting read this FAQ in the HUBS Wiki: When are personnel expenses calculated in the Employee Cube and when do they get transferred to the CINA Cube?
The following pages provide additional information for individuals who would like more information about the Reporting Applications or more information about the activities that occur during the Overnight Processes:
Will HUBS Calculate Vacation Expenses?
HUBS will calculate the vacation expenses for Plan-Working for Exempt (6050) and NonExempt (6070) staff when the Tub Finance Office has entered vacation weeks in form WFBE005. Further, the vacation object codes will net to zero if the vacation weeks entered are the ones described in this blog in the HUBS Wiki: Will HUBS Calculate Vacation Expenses?
Other Wiki pages users may find helpful are: