New Earnings Codes to Track COVID-19 Excused Absences

May 14, 2020

New earnings codes are active with effective date 3/1/2020.  Below is a summary of the requested new excused absence earnings codes along with the new mappings:

Source TRC TRC Description/Absence Type Description Earnings Code Description
AM   Excused Absence EAE Excused Absence – Exempt
AM EXCAM Excused Absence EAN Excused Absence – Non-Exempt
T&L EXC Excused Absence EAN Excused Absence – Non-Exempt
T&L EEA Emergency Excused Absence EAN Excused Absence – Non-Exempt
T&L EAWS1 Emergency Excused Absence WS1 EW1 Excused Absence - WS1
T&L EAWS2 Emergency Excused Absence WS2 EW2 Excused Absence - WS2
T&L EAWSN Emergency Excused Absence WSN EWN Excused Absence - WSN
T&L EAWSP Emergency Excused Absence WSP EWP Excused Absence - WSP
T&L EAWST Emergency Excused Absence WST EWT Excused Absence - WST

Employees should continue to report excused absences following the guidelines provided by their supervisors.  The addition of these new earnings codes and their re-mapping was to allow for easier reporting of folks who are submitting excused absences through Absence Management and Time & Labor.  Please note that this change pertains to “new” time only and won’t impact previous pay, except if an Absence event (in Absence Management or Time and Labor) must be reprocessed for any reason.

If you need further assistance, please contact Joanne Jordan at x61994.