Here are the latest PeopleSoft HR Fall Release updates:
Open Enrollment 2020
Open Enrollment will be from November 10th through November 19th. More information will be shared in the October eNews.
Outage Information
PeopleSoft and all external system transmissions to PeopleSoft will be unavailable starting on Friday, September 18 at 5:00 p.m. until Monday, September 21 at 8:00 a.m. (at the latest) due to the 2020 fall release.
Enhancements
On Monday, September 21, users will see changes in several areas, including those below.
PeopleSoft Auto-Term Process
Good news! The auto-term process will no longer skip employees with unrelated future-dated rows (that is, DTA/ABR or DTA/JOB rows caused by updates to employees’ other empl rcds).
Changes in Absence Management
Partial Days Absence Reporting:
After getting feedback from our users and from many of you, we made the following changes to make it easier to report partial days:
- On the “Request Absence” page, the Duration (Hours) field has been updated to Read-Only (grayed out), to prevent users from updating the hours directly, when requesting an absence that is less than their scheduled hours. The number of hours is automatically calculated based on the absence request and the employee’s scheduled hours for the request.
- The “Partial Days” label has been renamed to “Click Here for Partial Days.”
- The “Start Day” and “End Day” fields in the partial days modal window (drop-down menu) have been renamed “Start Date” and “End Date” to be more consistent with the language used on the Request Absence page.
PeopleSoft Paycheck Modeler
- PeopleSoft has delivered a fix that allows us to give access to Paycheck Modeler back to all employees. Paycheck Modeler allows employees to calculate a hypothetical check by changing earnings, and/or deductions, and/or tax withholding status. It will start with the standard earnings, deductions and taxes that normally appear on the employee’s paycheck.
- Paycheck Modeler can be found on the My Pay tile
Enhancements to Position pages and reports
Position Approvals
- The incumbent name now displays on the approval page. If a change request is being made for a newly vacant position, the name of the prior incumbent will show.
Position Form
- Users will now be able to cancel and delete in-progress new position requests. (This was previously possible only for in-progress position update requests, due to a bug.)
Job Position Mismatch Email
- The existing email notification that identifies recent differences between Job and Position Data has been modified to direct users to run the Job Position Audit Report when a mismatch is identified.
- The current email, which will be discontinued on 9/16/20, has a subject of: Action Required - Recent Differences Between Position Data and Incumbent Job Data
- The new email, which will start on 9/17/20, will have a subject of: Action Required: Job/Position Mismatch Identified
Job Position Audit Report
- Modified to identify additional mismatch scenarios that were not previously being included
New Costing tile and new Costing pages
Two new pages have been added to the Costing tile:
- The “Costing Search by Chart Fields” page enables costing searches by chart of accounts segment values.
- The “Department Budget Earnings” page is an enhanced costing entry page that includes position, job, and estimated salary allocation data. Position and appointment level costing can be added and updated from this page. Department-level costing can be viewed but not updated from this new page. Updating department-level costing can only be done via the delivered Department Budget Table USA page, which remains at Workforce Administrator Home Page > Payroll Administration tile > Department Budget Table
Enhancements to the Quick Hire and Job Data Change Forms
Job Data Change Form
- Appointment costing can now be submitted with effective dates in a future fiscal year, prior to the Costing Copy. The costing will be added for the current fiscal year, and then will be copied over into the next fiscal year when the Costing Copy runs. Prior to this change, the costing portion of the form would fail.
- Users can now delete any form that has not been submitted, including those with Business Title errors
Quick Hire Form
- Appointment costing can now be submitted with effective dates in a future fiscal year, prior to the Costing Copy. The costing will be added for the current fiscal year, and then will be copied over into the next fiscal year when the Costing Copy runs. Prior to this change, the costing portion of the form would fail.
- For student hires, if the gender received from the Student Information System is a value that does not exist in PeopleSoft (such as “Unknown”), the gender field on the Quick Hire forms will be open for edits to allow the administrator to select a valid value on the form in PeopleSoft. The form cannot be submitted until a value is selected.
Enhancement – New Benefit Statements Page on My Benefits Tile
New Benefit Statements Page
- Users can now access ‘Enrollment Preview’ statements from the My Benefits tile
- Enrollment Preview statements are benefit statements generated by a user by either clicking ‘Submit Enrollment’ or ‘Review Enrollment’ when making Benefits changes online.
