Policy Service Announcement - Business Expense Reimbursement – Foreign Individual (BER Vendor Type)

January 11, 2018

Foreign Individuals who do not have a prior payment relationship with Harvard, and are only being reimbursed for legitimate business expenses (e.g., travel expenses), may be set up in Oracle using vendor type “Business Expense Reimbursement – Foreign Individual (BER)”. Use of this vendor type does not require the individual to complete GLACIER; however, the paying department must instead obtain from the individual required immigration documentation listed in the instructions here. Additionally, B-2 visa holders or individuals on a Visa Waiver for Tourism must also submit a signed certification form. Signed certification forms and required copies of immigration documents listed in the instructions must be submitted with the Nonemployee Reimbursement (NR) payment request. Payments cannot be processed without this information.

As always, prior to any formal agreements being offered, departments must confirm any foreign individual is legally allowed to be paid by Harvard. See Most Commonly Seen Visa Types of Foreign National Guest Speakers for guidance.