The Position Tracking and Reporting project successfully rolled out to the Harvard Divinity School on July 14th. All Divinity School staff, faculty and several other groups of HDS employees now have a position number in PeopleSoft.
Over the weekend of October 5-6, 2019 this functionality will be rolled out to the remainder of the University for all staff and union positions. Some schools will elect an early adoption of faculty position numbers and may include other classes (ex. Post Docs, Temps etc.) at this time. After the roll-out of position tracking, an approved position number will be required to recruit in Harvard Careers or hire staff, union and any other locally required groups in PeopleSoft. New functionality in October across the different systems include:
- PeopleSoft – new common position form and approval process. A preview of functionality may be seen here
- Harvard Careers – position numbers and attributes fed to Harvard Careers. A preview of changes may be seen here
- Workforce Analytics Qlik – new applications available to support position tracking and some existing applications modified to include positions
- HUBS – A few changes to HUBS (Harvard University Budgeting System) are also planned for September and October to support position tracking. These changes may or may not be incorporated into your local FY21 budget process.
- September – new roll-up members will be added to the Position and Employee dimensions to support position tracking and reporting
- October – PeopleSoft position numbers and data elements to support budgeting will be fed to HUBS; GL payroll actuals will be fed to the employee cube with position and employee detail
- Further detail on new HUBS members may be found here
- HART – Position number added to transaction listing dashboard Local Systems – PeopleSoft position numbers will be added to some local systems (Aurora and Wasabi)
A complete listing of Position Tracking functionality and timing may be found on our business benefits page.
Current planned system outages to support the position tracking rollout include:
- PeopleSoft: October 5-6 – users will be locked out of system while conversion is running
- Harvard Careers: October 4-6 – users will not be able to create a new requisition, edit an existing requisition or process a hire
If you have questions regarding the project, your local implementation manager is your best source of information, as is visiting and watching our Wiki page. You can also post comments and questions on the Wiki site.