Position Tracking Status and Enhancements

November 14, 2019

We are a little over a month live with the first major phase of Position Tracking and Reporting. A HUGE thank you to those of you in the schools and units that have put so much effort into making this transition as smooth as possible. Since we have been live, you have collectively processed over 1,300 position requests. Your partnership and patience has been greatly appreciated by the team.

On Friday, November 1st we introduced new position history functionality. All position tracking users now have access to a position history tile which allows them to view the history of all incumbents and of all approved changes for a given position. Additional details on this tile may be found in our updated “Viewing, Preparing and Approving a Position” job aid on the Harvard Training Portal.

PeopleSoft Position Tracking Tile

Additional PeopleSoft functionality is targeted for release in November including position form enhancements, a new position data extract and upload and a job vs. position data audit report. We will keep you informed via eNews and our Wiki site as changes are moved to PeopleSoft. To support the ability to extract and upload position data, a new role "PS^HR^ALL^POSN Upload Process" has been created. This role may be requested by HR Authorized Requestors now and will be important for anyone that needs to make jobcode updates to support job framework project changes that need to happen from 11/25 - 12/13. Other changes coming soon include:

  • HUBS Cutover
    The cutover process in HUBS to the new PeopleSoft position numbers is underway on a school/unit basis. By the end of the calendar year, we plan to have Harvard Law School, Harvard Business School, Allied Institutions, Harvard Divinity School and a few others working in the new structure. The HUBS team is actively working with local financial leadership to determine the cutover timing for the remaining groups.
  • Faculty Conversion
    On Friday, March 20th we plan to create positions for those schools that have not yet converted faculty into positions. A complete listing by school/unit of which employee classes require positions and those coming in late March with an effective date of 04/01/2020 may be found here.
  • Position Costing
    In late Spring, we will move costing from the employee appointment to the position. The project team is working with local stakeholders to determine the exact timing. Adding costing to position will improve our ability to budget and monitor vacant positions.

To receive updates on what is going on with the project, new functionality and tips & tricks watch our blog space.

If you have questions regarding the project, your local implementation manager is your best source of information.