This article includes the latest updates for the following sub-set of Research Administration & Compliance Systems: ecrt, GMAS, ESTR-IRB, Agreements-DUA, Data Safety, and OAIR.
ecrt
FY23 Q2 project statements important dates:
- Review period completed: 01/17/2023 to 02/06/2023
- Certification period: 02/07/2023 to 03/09/2023
All FY23 Q2 Project Certifications are DUE March 9, 2023.
Keep an eye on the Effort Reporting & Salary Certification page of the Office for Sponsored Programs website for additional ecrt news.
GMAS
GMAS will be unavailable starting at 6PM on Friday, February 24th for a release. The system will be unavailable through the weekend, but will be available again at the start of business on Monday, February 27th. This release is in support of a major upgrade to the subagreements module in GMAS. The enhancements will help to increase efficiency, improve transparency, and reduce reliance on email and other shadow systems in relation to the subagreement workflow.
Benefits of the release include:
- An ability for departments to request draft subagreements and subamendments in GMAS instead of Email
- A new Sub dashboard that provides insight into outstanding drafts and their current status and assignment across a person’s projects
- An ability to categorize documents associated with a request or segment and then associate those documents to a specific subrecipient allowing those documents to be visible from the subrecipient homepage (in addition to their originating repository)
- An ability to opt in and out of GMAS notifications related to the sub workflow at the subagreement and subamendment level and at the portfolio level
More information about the release including other enhancements and bug fixes can be found in the February 2023 GMAS Release notes. Additional resources will also be published in the Subagreements Job Aids section of the GMAS website.
Information about this release has been shared at the following Roadshows:
- HSPH FIshbowl meeting, January 10, 2023
- FAS RAS Tuesday meeting, January 17, 2023 (permission to view may be required)
- HMS Open Forum meeting, January 19, 2023
In addition to the roadshows, there are 4 training sessions related to the new subagreements module:
-
3 Central office only hands on trainings (invitations sent to applicable staff)
- HMS Central staff - Hands on training*, Wednesday, February 8th
- OSP Central staff - Hands on training*, Friday, February 10th
- HSPH Central staff - Hands on training*, Monday, February 13th
-
1 Department and School level staff (open to all - register to attend)
- Research Management Meeting, Thursday, February 16th
*Specifically for Central Office staff who play a hands on role managing subagreements in GMAS.
Feel free to reach out to contactgmas@harvard.edu with any questions related to the release.
ESTR-IRB, Agreements-DUA, Data Safety, and OAIR
The support team offers 30-minute informational sessions, covering general system information, key changes associated with the upgrade, and answers to your questions. Visit the System Support Office Hours Booking page to register. If you would like to request an individual or team informational session outside of these scheduled hours, please contact:
- OAIR: oairhelp@harvard.edu
- ESTR-IRB: estrhelp@harvard.edu
- Agreements-DUA: duahelp@harvard.edu
- Data Safety: rshelp@harvard.edu