On January 25, 2021, the Harvard University-wide Outside Activity and Interest Reporting (OAIR) application will be available for reporting outside professional activities and other relevant interests.
Faculty and Investigators who previously reported in fCOI or HMS-OAR will be able to log in to the new application to address requirements.
For more information about the policy requirements and system availability, please visit:
- Office of the Vice Provost for Research website
- OAIR system support site
- Contact oairhelp@harvard.edu with any questions
As part of this application go-live, on January 15, 2021 fCOI and HMS-OAR will no longer be available and the integration with GMAS will be transformed, with the enhanced integration with the new OAIR application starting on January 25, 2021. For information about completing required reports between January 15 and January 25, please contact oairhelp@harvard.edu.
GMAS
In the upcoming GMAS release scheduled to be available on Monday, January 18th, GMAS will integrate with the new Outside Activity and Interest Reporting System (OAIR), and retire the COI and OAR approvals. The new integration helps to streamline the institutions obligation to collect and review outside activities and interests for investigators associated to grant applications and awards into the existing GMAS workflow.
While the GMAS release is available on the 18th, the OAIR system will not be going live until the 25th. For the first week after the release, all OAIR approvals in GMAS will remain in “Pending” status and OAIR will not send notifications to investigators. This delay will assist in the transition between the old COI and OAR systems to the new OAIR system.
During the week of January 18 – 22, this new approval will generate for new investigators, but will not send to the OAIR system. During this period, OVPR has provided the guidance that proposal submissions may move forward, but award set-up will require a check with the appropriate OAIR representative (or DIO) to move forward.
For more information about the new OAIR integration, please see the GMAS-OAIR Integration Job Aid.
While the main focus of the release is OAIR integration, there are other changes made to GMAS in this upcoming release which include:
- Conversion of the create request screen
- A new segment status "Pending: Notice logged"
- Retirement of COI legacy, COI, OAR, and Foreign/Overseas approval screens
- Re-organization of the approval list screen to highlight needed vs done approvals
- And more
For a full list of release notes, please visit the GMAS Release 1_56 page.
ESTR-IRB, Agreements DUA, and Data Safety
The ESTR-IRB, Agreements-DUA and Data Safety suite of applications will be unavailable during the following two periods in January:
- Thursday, January 14 6pm ET- 9pm ET
- Friday, January 22 5pm ET - 10pm ET
Updates completed during these times will:
- Address needed updates to person profiles
- Allow the team to bring the new OAIR application online
Release News
System Support Sites
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Important dates for the FY21 Q2 Project Statements:
- Review Period: January 20, 2021 through February 9, 2021
- Certification Period: February 10, 2021 through March 11, 2021
- All FY21 Q2 Certifications are DUE March 11, 2021
PI Dashboard
Team completed several database and application server software upgrades.
School key contacts completed reviews of PI Dashboard user access rules.