Please find Research Administration Systems - Winter Break Message which includes information about help desk closures, schedules and deadlines.
During the winter recess the GMAS, ESTR-IRB, Agreements-DUA, Data Safety, ecrt, and PI Dashboard (Research Administration Systems) help desks will be closed. Any tickets submitted during the break will be answered upon return from break on Monday, January 4, 2021.
During the winter recess, all financial data in GMAS and all GMAS data in the Data Warehouse will reflect transactions as of the end of day December 24, 2020. On the evening of December 31, 2020, financial data updates will return to the usual schedule.
GMAS Deadlines
GMAS will be available during the winter break with the following exceptions:
Please have new account set up requests to your pre-award office according to the following schedules:
OSP
- Proposals (Initial Requests and Competing Renewals) due to the sponsor during Winter Recess must be locked and routed by Friday, December 11, 2020, at 9:00 AM. If a proposal submission deadline falls during the week of January 4, 2021, through January 8, 2021, please email OSPProposalAssistance@harvard.edu, so the Proposal Submission Team is aware that a proposal will need to be quickly turned around upon return from Winter Recess.
- Continuations, Supplements, JIT requests, and Progress Reports that are due to the sponsor during Winter Recess must be received by the respective Awards Management Team Member by Friday, December 11, 2020, at 9:00 AM.
- Award documents and related agreements (including outgoing subawards) requiring execution during Winter Recess must be received by Friday, December 11, 2020, at 9:00 AM. While we will do our best to accommodate all agreements received, priority will be given to agreements that require execution before the end of the year per the sponsor requirements or guidance. All other requirements will be processed in a timely manner when our office reopens.
HMS ORA
- Proposals and Other Submissions: Per the HMS Sponsored Submission Deadline Policy and in order to allow for review, corrections, and successful submission to the sponsor, proposals and other submissions with sponsor due dates between December 18, 2020 and January 5, 2021 are due to ORA no later than 9:00 AM on Monday, December 14. To help plan for appropriate coverage, please enter a GMAS “shell” as soon as possible for any submissions due in December and January.
- New Accounts: Requests for set-up of new accounts needed prior to the start of break should also be submitted by 9:00 AM on Monday, December 14.
- Awards and Other Agreements: Please note that any award documents and related agreements (including outgoing subawards) requiring signature prior to January 5, 2020, must be received for review as soon as practicable. We will do our best to accommodate sponsor requirements. However, we ask that any awards contingent on being finalized by year end, are also received for review by Monday, December 14.
SPH ORA
- New account set up requests must be received no later than Tuesday, December 15, 2020.
- Standard proposal submission deadlines (10, 7, and 5 business days) still apply. Submissions whose sponsor deadlines fall between December 21, 2020 and January 12, 2021 are due to SPA no later than Thursday, December 10, 2020.
Regular account set up will resume on January 4, 2021.