The first roll-out of the Position Tracking and Reporting project will happen this week! On July 14th, we will launch our beta release with the Harvard Divinity School (HDS). At that time, position numbers will be required for all staff, faculty and several other groups of HDS employees.
Over the weekend of October 5-6, 2019 this functionality will be rolled out to the remainder of the University for all staff and union positions. Some schools will elect an early adoption of faculty position numbers and may include other classes (ex. Post Docs, Temps etc.) at this time. Faculty position numbers will be required by April 2020.
Users of the PeopleSoft Job Data Change Form (JDCF) will notice that the Position NBR field is now highlighted in yellow when certain action/reason codes are used with an effective date (New Effdt) of 7/1/19 or later. Though a yellow highlight indicates that the field is recommended, please note the Position NBR field should only be used once your school/unit has gone live with Position Tracking and Reporting (July 14, 2019 for Harvard Divinity School and October 2019 for all other schools/units). A separate communication on this change was sent to all JDCF users.
Over Fiscal 2020, new functionality will be rolled out across many of our different IT systems including Harvard Careers, QlikView, HUBS, HART and more. A few highlights include:
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PeopleSoft – new common position form and approval process (October 2019); Costing required on position (April/May 2020)
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Harvard Careers – position numbers and attributes fed to Harvard Careers (October 2019); job descriptions fed to Harvard Careers (April/May 2020)
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Workforce Analytics Qlik – new applications available (July - September 2019) and some existing applications modified to include positions (July 2019 and on-going)
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HUBS – Position numbers and some attributes fed from PeopleSoft; GL actuals loaded by position and employee; modified reporting (October 2019)
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HART – Position number added to transaction listing dashboard (July 2019)
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Local Systems – PeopleSoft position numbers will be added to some local systems (Aurora and Wasabi), your local implementation manager can provide details of changes
A complete listing of functionality and timing may be found on our business benefits page.
If you have questions regarding the project, your local implementation manager is your best source of information, as is visiting and watching our Wiki page. You can also post comments and questions on the Wiki site.
