Due to Harvard's winter recess, it is necessary to shift the deadlines for the submission of paperwork and the reporting and approving of time. Below is a highlight of important deadlines. For a full schedule, please see the Payroll and Time & Labor Closings Calendar.
| By this date | Who | This must be completed |
|---|---|---|
| Tuesday, November 24 by 5:00 PM | Reporters |
Time and absence entry deadline for the weekly period of 11/22-11/28
|
| Wednesday, November 25 approve absences by 3:30 PM and the timesheet by 5:00 PM | Approvers | Time and Absence approval deadline for the period of 11/22-11/28 |
| Thursday, December 3 by 5:00 PM | Reporters |
Time & absence entry deadline for the weekly period of 11/29-12/05
|
| Friday, December 4 approve absences by 3:30 PM and the timesheet BEFORE 5:00 PM. PeopleSoft Release system going down at 5:00 until Mon 8:00 AM | Approvers | Time and absence approval deadline for period of 11/29-12/05 |
| Thursday, December 10 by 5:00 PM | Reporters |
Time & absence entry deadline for the weekly period of 12/6-12/12
|
| Friday, December 11 approve absences by 3:30 PM and the timesheet by 5:00 PM | Approvers | Time and absence approval deadline for period of 12/06-12/12 |
| Friday, December 11 by 5:00 PM (OPTIONAL*) | Benefits eligible reporters only | If not working the recess weeks, enter HOL for the period of 12/20 -1/2 |
| Monday, December 14 (OPTIONAL*) | Approvers | Advance approval for managers (approvers) who would like to approve their employees’ hours before recess break |
| Tuesday, December 15 by 5:00 PM | Reporters (who do not report hours in advance of recess break or work over recess) |
Time & absence entry deadline for the weekly period of 12/13-12/19
|
| Wednesday, December 16 approve absences by 3:30 PM and the timesheet by 5:00 PM | Approvers | Time and absence approval deadline for period of 12/13-12/19 |
| Tuesday, December 22 by 5:00 PM | Reporters (who do not report hours in advance of recess break or work over recess) |
Time and absence entry deadline for the weekly period of 12/20-12/26
|
| Wednesday, December 23 approve absences by 3:30 PM and the timesheet by 5:00 PM | Approvers | Time and absence approval deadline for the weekly period of 12/20-12/26 |
| Week of New Year’s returns to the normal reporting /approving schedule of Thursday/Friday | ||
*Managers (approvers) can request their time reporters to report their time in advance for the recess period starting in the second week of December. The manager can approve that time soon as it is reported. The optional reporting/approving deadlines noted in the grid can be used by the schools/units to formalize a communication to their reporters/approvers a deadline for reporting/approving the recess break hours.
Paydays for overtime-eligible / Admin Professionals during the holiday recess will be as follows:
| This group | Will be paid |
|---|---|
| Overtime Eligible and Admin Professional | Friday, December 18 for the weeks of 11/29-12/5 and 12/6 -12/12 |
| Student and non-student temporary workers Service and trades workers | Friday, December 18 for the week of 12/6-12/12 |
| Student and non-student temporary workers Service and trades workers | Wednesday, December 23 for the week of 12/13-12/19 |
| Overtime Eligible and Admin Professional | Thursday, December 31 for the weeks of 12/13-12/19 and 12/20-12/26 |
| Student and non-student temporary workers Service and trades workers |
Thursday, December 31 for the week of 12/20-12/26 |