Winter Recess Schedule Changes for AP and Travel

November 20, 2014

 During the upcoming holiday period, please be aware of the following  AP and Travel deadlines:

Departments and Systems

Winter Recess Schedule Changes

Accounts Payable

Contact:
AP Customer Service, 5-8500

A/P: option 1

Vendor Setup: option 3

Approved vendor invoices that need to be paid by January 1, 2015 (rent, utilities, etc.) must reach AP at 1033 Mass Ave. by 5 p.m. Monday, December 15.

Invoices already in the AP system that come due between December 24 and January 5, 2015 based on their payment terms, will be paid on Tuesday, December 23, 2014.

Approved vendor invoices to be posted in December must reach Central Accounts Payable at 1033 Mass Ave. by 5 p.m. Wednesday, December 17. Invoices received after this time may be posted in January.

HCOM: During the Winter break, electronic invoices will continue to arrive and be processed, generating system receiving e-mails. Shoppers can also receive goods in the system during the break.

Non-standard check processing: (Special Handling requests) received at 1033 Massachusetts Ave, 2nd floor by 5PM on 12/18/14 will have a check available for distribution on 12/22/14.

Vendor Setup, Maintenance & Reactivation: new requests or updates needed to meet the above deadlines must be submitted on-line and approved in Oracle by 5 p.m. on Wednesday December 10th.

PCard

Contact:
Customer Service 5-8500
(option 6)

Due to the winter recess, the December PCard sweeps originally scheduled have been adjusted, see below:

Thursday, December 11, 2014 will be moved to Wednesday, December 10 at 3:00pm

Thursday, December 18, 2014 will be moved to Thursday, December 11 at 3:00pm

Thursday, December 25, 2014 will be moved to Wednesday, December 17 at 3:00pm

Thursday, January 1, 2015 will be moved to Thursday, December 18 at 3:00pm

Travel / Web Reimbursement

Contact:            
Travel Counter, 5-7760

Reimbursements, including Citi Direct Pays received at 1033 Mass Ave, 2nd floor by 5pm on Monday, December 15 will be processed before the winter break.

Reimbursements, including Citi Direct Pays received after this time will be posted in January.