During the upcoming holiday period, please be aware of the following AP and Travel deadlines:
Departments and Systems |
Winter Recess Schedule Changes |
Accounts Payable Contact: A/P: option 1 Vendor Setup: option 3 |
Approved vendor invoices that need to be paid by January 1, 2015 (rent, utilities, etc.) must reach AP at 1033 Mass Ave. by 5 p.m. Monday, December 15. Invoices already in the AP system that come due between December 24 and January 5, 2015 based on their payment terms, will be paid on Tuesday, December 23, 2014. Approved vendor invoices to be posted in December must reach Central Accounts Payable at 1033 Mass Ave. by 5 p.m. Wednesday, December 17. Invoices received after this time may be posted in January. HCOM: During the Winter break, electronic invoices will continue to arrive and be processed, generating system receiving e-mails. Shoppers can also receive goods in the system during the break. Non-standard check processing: (Special Handling requests) received at 1033 Massachusetts Ave, 2nd floor by 5PM on 12/18/14 will have a check available for distribution on 12/22/14. Vendor Setup, Maintenance & Reactivation: new requests or updates needed to meet the above deadlines must be submitted on-line and approved in Oracle by 5 p.m. on Wednesday December 10th. |
PCard Contact: |
Due to the winter recess, the December PCard sweeps originally scheduled have been adjusted, see below: |
Travel / Web Reimbursement Contact: |
Reimbursements, including Citi Direct Pays received at 1033 Mass Ave, 2nd floor by 5pm on Monday, December 15 will be processed before the winter break. Reimbursements, including Citi Direct Pays received after this time will be posted in January. |