To ensure that all necessary approvals are in place and all accounting entries are completed on time, appropriate CAPS forms must be submitted to Central Administration (CADM) by your School/Unit's CAPS form Requestor through the CAPS Automated System by the following dates:
- Friday, May 24th – Completed Project Proposals (PPs) and Construction Authorizations (CAs) submitted by this date will be processed and CIP activities enabled, where applicable, for FY19. This includes Soft Closes as these are initiated by a revised CA.
- Friday, June 14th – Completed Construction Close Requests (CCRs) submitted by this date will be processed and CIP activities will be disabled for FY19. Please note, per FAR: OA, GL and CCR balances must be equal and have no future charges pending and no invoices in Mass Additions.
Note: Forms submitted after the dates listed will be held in a queue and processed in FY20
- To coordinate with Fixed Assets closing, CAPS is extending the blackout period to Thursday, July 11th.
Temporary Handling Process for Construction Authorizations for a FINDINI Enhancement (4/26 – 4/29)
CAPS will return to the project proponent any submitted Construction Authorizations (CA) that are not approved by Central Administration (CADM) by the end of day on Friday, April 26th. This is necessary to properly deploy the enhancement to the CAPS system for the inclusion of the Builders Risk Insurance Application within the CA form. CAPS requests that Schools/Units hold off submitting any new CAs to CADM between Monday, April 22nd and Tuesday, April 30th.