The active period for the “Business Expense Reimbursement – Foreign Individual” vendor type has been extended from 30 days to 90 days. This change is intended to accommodate multiple business expense reimbursements that may take place over several weeks, such as expenses for a job candidate traveling to campus for multiple interviews. As before, this vendor type can only be used for payees receiving business expense reimbursements ONLY and who have not received income payments (salary, fellowship, honoraria, etc.) from Harvard in the past.
An Oracle enhancement for the vendor type “Business Expense Reimbursements (”BER”) to Foreign Individuals” will now allow administrators to better identify if GLACIER will be necessary for existing payment recipients found in the Oracle vendor database. Once a new vendor is approved with a “BER Foreign Individual” vendor type, it will be designated in the vendor database as “BER- Foreign Individual” for 30 days. For more information, visit the Nonresident Alien Tax Compliance website at http://nratax.oc.finance. Read more about Business Expense Reimbursements (”BER”) to Foreign Individuals
Because of the large number of new site/reactivation vendor requests, we request that you provide the foreign individual’s e-mail address in the Note to CRT text box (as shown below) when you create a new site request or reactivate a vendor who is a foreign individual. Doing this will minimize delays and/or follow-ups in getting the foreign individual’s e-mail address.
On September 22nd schools and units hiring foreign individuals in PeopleSoft should stop using the paper FNIF form. Completed I-9 forms are still required and should continue to be sent as soon as possible to University Financial Services (UFS).
Support for the Foreign Individual
Once a foreign individual's I-9 form has been submitted to UFS, the individual will receive an e-mail that includes a link to the GLACIER website and secure login instructions. Foreign individuals will answer a series of questions that will Read more about GLACIER Starting for PeopleSoft Hiring
The implementation of GLACIER starts this September.
GLACIER is an online program designed to collect tax-related information from foreign individuals via a secure internet site. GLACIER automatically determines the individual’s U.S. tax status, treaty eligibility, and tax withholding rates based on information that the foreign national enters into the program. This online tax program will be replacing the University’s use of the paper FNIF form. To learn more about this program, view this previous Read more about GLACIER is Starting this September
In the June 22nd FINDINI release, the Vendor Request Form now requires the E-mail and Visa Type fields when a Vendor Type of “Individual – Non US Citizen” is selected. When completing the Visa Type field, processors should enter “NA- Not Applicable” when it is not clear as to individual’s visa type. If the individual is not entering the US to receive payment, processors should select “NE – No Entry.” For example, you would use “NE” when paying travel expenses to Read more about Changes to the Oracle Vendor Request Form for GLACIER