The Nonresident Alien Tax Compliance Office will host two information sessions in September:
Tax Compliance for Nonresident Alien Administrators
Tuesday, September 12 from 9:30-11:00am, Forum Room at Lamont Library
Designed for administrators who onboard and make payments to nonresident aliens. This session will include an overview of the nonresident alien setup process, including using the Glacier online tax classification tool, helpful
Reminder – to avoid delays when hiring a foreign national in PeopleSoft, be sure to include an email address in the Secondary drop down field. An email address is required in order for the individual to receive a GLACIER email.
GLACIER is Harvard’s online tax compliance program and is used to determine the individual’s tax withholding rate. Failure to complete GLACIER will result in the individual being taxed at the highest rates.
The active period for the “Business Expense Reimbursement – Foreign Individual” vendor type has been extended from 30 days to 90 days. This change is intended to accommodate multiple business expense reimbursements that may take place over several weeks, such as expenses for a job candidate traveling to campus for multiple interviews. As before, this vendor type can only be used for payees receiving business expense reimbursements ONLY and who have not received income payments (salary, fellowship, honoraria, etc.)
An Oracle enhancement for the vendor type “Business Expense Reimbursements (”BER”) to Foreign Individuals” will now allow administrators to better identify if GLACIER will be necessary for existing payment recipients found in the Oracle vendor database. Once a new vendor is approved with a “BER Foreign Individual” vendor type, it will be designated in the vendor database as “BER- Foreign Individual” for 30 days. For more information, visit the Nonresident Alien Tax Compliance website at http://nratax.oc.finance.
Because of the large number of new site/reactivation vendor requests, we request that you provide the foreign individual’s e-mail address in the Note to CRT text box (as shown below) when you create a new site request or reactivate a vendor who is a foreign individual. Doing this will minimize delays and/or follow-ups in getting the foreign individual’s e-mail address.
On September 22nd schools and units hiring foreign individuals in PeopleSoft should stop using the paper FNIF form. Completed I-9 forms are still required and should continue to be sent as soon as possible to University Financial Services (UFS).
Support for the Foreign Individual
Once a foreign individual's I-9 form has been submitted to UFS, the individual will receive an e-mail that includes a link to the GLACIER website and secure login instructions. Foreign individuals will answer
The implementation of GLACIER starts this September.
GLACIER is an online program designed to collect tax-related information from foreign individuals via a secure internet site. GLACIER automatically determines the individual’s U.S. tax status, treaty eligibility, and tax withholding rates based on information that the foreign national enters into the program. This online tax program will be replacing the University’s use of the paper FNIF form. To learn more about this program, view this previous
In the June 22nd FINDINI release, the Vendor Request Form now requires the E-mail and Visa Type fields when a Vendor Type of “Individual – Non US Citizen” is selected. When completing the Visa Type field, processors should enter “NA- Not Applicable” when it is not clear as to individual’s visa type. If the individual is not entering the US to receive payment, processors should select “NE – No Entry.” For example, you would use “NE” when
The Office of the Controller (OC) is implementing an on-line tax compliance system in the early fall of 2014 to:
Streamline Harvard University’s processes for making payments to foreign individuals.
Ensure that Harvard University complies with its institutional tax withholding and reporting obligations.
The system, named Glacier, is an online program designed to collect tax-related information from foreign individuals via a secure internet site. Glacier automatically determines the individual’s U.S. tax status,