GLACIER

Nonresident Alien Tax Compliance/Glacier Information Sessions

February 15, 2018

The Nonresident Alien Tax Compliance Office will host an information session in March for Harvard Administrators on Thursday, March 22 from 10:30 a.m. - 12:00 p.m., Forum Room at Lamont Library.

Designed for administrators who onboard and make payments to nonresident aliens. This session will include an overview of the nonresident alien setup process, use of BER Vendor Type, an overview of GLACIER online tax classification tool, helpful tips, and Q&A.

To attend, please send an email to natasha_rivera@harvard.edu with the words “registration 3/22” in the subject line. This session is open to all; please feel free to forward this invitation to others who may be interested.

Vendor Setup PSA (Policy Service Announcement)

October 12, 2017

Reminders when requesting new vendor type – Individual – Non US Citizen and selecting certain visa types:

  • If you know the individual will not be entering the U.S. – select NE – No Entry/No U.S. Presence. No GLACIER email will be sent to the individual.

  • If you know the individual will be entering the U.S., but do not know their VISA type, select NA – Not Available. This will trigger a GLACIER email to the individual. The vendor setup team (VST) will correct the visa type upon receipt of the GLACIER tax summary report and immigration documentation.

  • Prior to setting individuals up as a vendor, please be sure to confirm if an individual will or will not be entering the U.S. Selecting an incorrect visa type can result in a delay when activating new vendors. ... Read more about Vendor Setup PSA (Policy Service Announcement)

Immigration Status Update PSA (Policy Service Announcement)

September 14, 2017

Please remind returning students or any returning foreign nationals that they should update their GLACIER record. This includes submitting an updated GLACIER Tax Summary Report, new tax forms, and copies of immigration documentation if their status or income type has changed or has been extended (e.g., new visa type, extended immigration status end date, or to renew a treaty if it has expired). Individuals can login to GLACIER or find additional information at ...

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Vendor Setup Changes

September 14, 2017

All Vendors

Semi-annually, Vendor Setup inactivates vendors with no activity in the last three years. Effective September 2017, the process will inactivate vendors with no activity in the last two years.

Vendors classified as Individual – Non U.S. Citizens (also known as 1042S vendors)

Legally, Harvard cannot pay foreign nationals who cannot provide valid immigration documentation. Starting in November 2017, Harvard will implement an automated process to inactivate...

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Nonresident Alien Tax Compliance/Glacier Information Sessions

August 17, 2017

The Nonresident Alien Tax Compliance Office will host two information sessions in September:

Tax Compliance for Nonresident Alien Administrators

Tuesday, September 12 from 9:30-11:00am, Forum Room at Lamont Library

Designed for administrators who onboard and make payments to nonresident aliens. This session will include an overview of the nonresident alien setup process, including using the Glacier online tax classification tool, helpful...

Read more about Nonresident Alien Tax Compliance/Glacier Information Sessions

A Tax PSA (Policy Service Announcement)

August 17, 2017

Reminder – to avoid delays when hiring a foreign national in PeopleSoft, be sure to include an email address in the Secondary drop down field. An email address is required in order for the individual to receive a GLACIER email.

GLACIER is Harvard’s online tax compliance program and is used to determine the individual’s tax withholding rate. Failure to complete GLACIER will result in the individual being taxed at the highest rates.

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Change to "Business Expense Reimbursement - Foreign Individual" Vendor Type

February 16, 2017

The active period for the “Business Expense Reimbursement – Foreign Individual” vendor type has been extended from 30 days to 90 days. This change is intended to accommodate multiple business expense reimbursements that may take place over several weeks, such as expenses for a job candidate traveling to campus for multiple interviews. As before, this vendor type can only be used for payees receiving business expense reimbursements ONLY and who have not received income payments (salary, fellowship, honoraria, etc.)...

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Business Expense Reimbursements (”BER”) to Foreign Individuals

November 17, 2016

An Oracle enhancement for the vendor type “Business Expense Reimbursements (”BER”) to Foreign Individuals” will now allow administrators to better identify if GLACIER will be necessary for existing payment recipients found in the Oracle vendor database. Once a new vendor is approved with a “BER Foreign Individual” vendor type, it will be designated in the vendor database as “BER- Foreign Individual” for 30 days. For more information, visit the Nonresident Alien Tax Compliance website at http://nratax.oc.finance....

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GLACIER - Adding the Foreign Individual's E-mail for New Site/Reactivation Vendor Requests

October 16, 2014

Because of the large number of new site/reactivation vendor requests, we request that you provide the foreign individual’s e-mail address in the Note to CRT text box (as shown below) when you create a new site request or reactivate a vendor who is a foreign individual. Doing this will minimize delays and/or follow-ups in getting the foreign individual’s e-mail address.

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GLACIER Starting for PeopleSoft Hiring

September 18, 2014


On September 22nd schools and units hiring foreign individuals in PeopleSoft should stop using the paper FNIF form.  Completed I-9 forms are still required and should continue to be sent as soon as possible to University Financial Services (UFS).

Support for the Foreign Individual

Once a foreign individual's  I-9 form has been submitted to UFS, the individual will receive an e-mail that includes a link to the GLACIER website and secure login instructions. Foreign individuals will answer...

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