The Nonresident Alien Tax Compliance Office will host an information session in March for Harvard Administrators onThursday, March 22 from 10:30 a.m. - 12:00 p.m., Forum Room at Lamont Library.
Designed for administrators who onboard and make payments to nonresident aliens. This session will include an overview of the nonresident alien setup process, use of BER Vendor Type, an overview of GLACIER online tax classification tool, helpful tips, and Q&A.
To attend, please send an email to email@example.com with the words “registration 3/22” in the subject line. This session is open to all; please feel free to forward this invitation to others who may be interested.
Reminders when requesting new vendor type – Individual – Non US Citizen and selecting certain visa types:
If you know the individual will not be entering the U.S. – select NE – No Entry/No U.S. Presence. No GLACIER email will be sent to the individual.
If you know the individual will be entering the U.S., but do not know their VISA type, select NA – Not Available. This will trigger a GLACIER email to the individual. The vendor setup team (VST) will correct the visa type upon receipt of the GLACIER tax summary report and immigration documentation.
Please remind returning students or any returning foreign nationals that they should update their GLACIER record. This includes submitting an updated GLACIER Tax Summary Report, new tax forms, and copies of immigration documentation if their status or income type has changed or has been extended (e.g., new visa type, extended immigration status end date, or to renew a treaty if it has expired). Individuals can login to GLACIER or find additional information at ...
The Nonresident Alien Tax Compliance Office will host two information sessions in September:
Tax Compliance for Nonresident Alien Administrators
Tuesday, September 12 from 9:30-11:00am, Forum Room at Lamont Library
Designed for administrators who onboard and make payments to nonresident aliens. This session will include an overview of the nonresident alien setup process, including using the Glacier online tax classification tool, helpful...
Reminder – to avoid delays when hiring a foreign national in PeopleSoft, be sure to include an email address in the Secondary drop down field. An email address is required in order for the individual to receive a GLACIER email.
GLACIER is Harvard’s online tax compliance program and is used to determine the individual’s tax withholding rate. Failure to complete GLACIER will result in the individual being taxed at the highest rates.
The active period for the “Business Expense Reimbursement – Foreign Individual” vendor type has been extended from 30 days to 90 days. This change is intended to accommodate multiple business expense reimbursements that may take place over several weeks, such as expenses for a job candidate traveling to campus for multiple interviews. As before, this vendor type can only be used for payees receiving business expense reimbursements ONLY and who have not received income payments (salary, fellowship, honoraria, etc.)...
An Oracle enhancement for the vendor type “Business Expense Reimbursements (”BER”) to Foreign Individuals” will now allow administrators to better identify if GLACIER will be necessary for existing payment recipients found in the Oracle vendor database. Once a new vendor is approved with a “BER Foreign Individual” vendor type, it will be designated in the vendor database as “BER- Foreign Individual” for 30 days. For more information, visit the Nonresident Alien Tax Compliance website at http://nratax.oc.finance....
Because of the large number of new site/reactivation vendor requests, we request that you provide the foreign individual’s e-mail address in the Note to CRT text box (as shown below) when you create a new site request or reactivate a vendor who is a foreign individual. Doing this will minimize delays and/or follow-ups in getting the foreign individual’s e-mail address.
On September 22nd schools and units hiring foreign individuals in PeopleSoft should stop using the paper FNIF form. Completed I-9 forms are still required and should continue to be sent as soon as possible to University Financial Services (UFS).
Support for the Foreign Individual
Once a foreign individual's I-9 form has been submitted to UFS, the individual will receive an e-mail that includes a link to the GLACIER website and secure login instructions. Foreign individuals will answer...