GLACIER

Nonresident Alien Tax Compliance/Glacier Information Session - June 5th

May 10, 2018

The Nonresident Alien Tax Compliance Office will host an information session in June (rescheduled from March) for Harvard Administrators on:

Date: Tuesday, June 5th
Time: 10:00 a.m. - 11:30 a.m.
Location: Forum Room at Lamont Library

This session is intended for administrators who onboard and make payments to foreign individuals. The session will include an overview of the nonresident alien setup process, income sourcing (U.S. or Foreign), use of BER Vendor Type, overview of the GLACIER tax compliance system, other ongoing compliance efforts, helpful tips, and Q & A.

To attend, please send an email to natasha_rivera@harvard.edu with the words “registration 6/5” in the subject line.

This session is open to all; please feel free to forward this invitation to others who may be interested.

Updating GLACIER Records and I-9

April 12, 2018

As the academic year comes to a close, please remind foreign students and scholars to keep their GLACIER records updated.

Specifically, they will need to update any:

  • Extensions in their immigration status at Harvard,
  • Newly issued SSN or ITIN, 
  • Changes in contact information, 
  • Consent to receive any future 1042-S electronically through GLACIER, and
  • Changes in income type being received.

If the foreign individual is an employee, an updated I-9 may also be required if there is any change or extension in their immigration status. This is especially important to update before the individual leaves for the summer.

Failure to update either of these could adversely impact an individual’s tax classification, tax exemption, or to know if the employee is legally allowed to remain employed at Harvard.

Log in to GLACIER here. Forgot Login? Go here. For additional GLACIER reference materials go here.

Nonresident Alien Tax Compliance/Glacier Information Sessions

February 15, 2018

The Nonresident Alien Tax Compliance Office will host an information session in March for Harvard Administrators on Thursday, March 22 from 10:30 a.m. - 12:00 p.m., Forum Room at Lamont Library.

Designed for administrators who onboard and make payments to nonresident aliens. This session will include an overview of the nonresident alien setup process, use of BER Vendor Type, an overview of GLACIER online tax classification tool, helpful tips, and Q&A.

To attend, please send an email to natasha_rivera@harvard.edu with the words “registration 3/22” in the subject line. This session is open to all; please feel free to forward this invitation to others who may be interested.

Vendor Setup PSA (Policy Service Announcement)

October 12, 2017

Reminders when requesting new vendor type – Individual – Non US Citizen and selecting certain visa types:

  • If you know the individual will not be entering the U.S. – select NE – No Entry/No U.S. Presence. No GLACIER email will be sent to the individual.

  • If you know the individual will be entering the U.S., but do not know their VISA type, select NA – Not Available. This will trigger a GLACIER email to the individual. The vendor setup team (VST) will correct the visa type upon receipt of the GLACIER tax summary report and immigration documentation.

  • Prior to setting individuals up as a vendor, please be sure to confirm if an individual will or will not be entering the U.S. Selecting an incorrect visa type can result in a delay when activating new vendors. ... Read more about Vendor Setup PSA (Policy Service Announcement)

Immigration Status Update PSA (Policy Service Announcement)

September 14, 2017

Please remind returning students or any returning foreign nationals that they should update their GLACIER record. This includes submitting an updated GLACIER Tax Summary Report, new tax forms, and copies of immigration documentation if their status or income type has changed or has been extended (e.g., new visa type, extended immigration status end date, or to renew a treaty if it has expired). Individuals can login to GLACIER or find additional information at ...

Read more about Immigration Status Update PSA (Policy Service Announcement)

Vendor Setup Changes

September 14, 2017

All Vendors

Semi-annually, Vendor Setup inactivates vendors with no activity in the last three years. Effective September 2017, the process will inactivate vendors with no activity in the last two years.

Vendors classified as Individual – Non U.S. Citizens (also known as 1042S vendors)

Legally, Harvard cannot pay foreign nationals who cannot provide valid immigration documentation. Starting in November 2017, Harvard will implement an automated process to inactivate...

Read more about Vendor Setup Changes

Nonresident Alien Tax Compliance/Glacier Information Sessions

August 17, 2017

The Nonresident Alien Tax Compliance Office will host two information sessions in September:

Tax Compliance for Nonresident Alien Administrators

Tuesday, September 12 from 9:30-11:00am, Forum Room at Lamont Library

Designed for administrators who onboard and make payments to nonresident aliens. This session will include an overview of the nonresident alien setup process, including using the Glacier online tax classification tool, helpful...

Read more about Nonresident Alien Tax Compliance/Glacier Information Sessions

A Tax PSA (Policy Service Announcement)

August 17, 2017

Reminder – to avoid delays when hiring a foreign national in PeopleSoft, be sure to include an email address in the Secondary drop down field. An email address is required in order for the individual to receive a GLACIER email.

GLACIER is Harvard’s online tax compliance program and is used to determine the individual’s tax withholding rate. Failure to complete GLACIER will result in the individual being taxed at the highest rates.

...

Read more about A Tax PSA (Policy Service Announcement)

Change to "Business Expense Reimbursement - Foreign Individual" Vendor Type

February 16, 2017

The active period for the “Business Expense Reimbursement – Foreign Individual” vendor type has been extended from 30 days to 90 days. This change is intended to accommodate multiple business expense reimbursements that may take place over several weeks, such as expenses for a job candidate traveling to campus for multiple interviews. As before, this vendor type can only be used for payees receiving business expense reimbursements ONLY and who have not received income payments (salary, fellowship, honoraria, etc.)...

Read more about Change to "Business Expense Reimbursement - Foreign Individual" Vendor Type

Business Expense Reimbursements (”BER”) to Foreign Individuals

November 17, 2016

An Oracle enhancement for the vendor type “Business Expense Reimbursements (”BER”) to Foreign Individuals” will now allow administrators to better identify if GLACIER will be necessary for existing payment recipients found in the Oracle vendor database. Once a new vendor is approved with a “BER Foreign Individual” vendor type, it will be designated in the vendor database as “BER- Foreign Individual” for 30 days. For more information, visit the Nonresident Alien Tax Compliance website at http://nratax.oc.finance....

Read more about Business Expense Reimbursements (”BER”) to Foreign Individuals