Please remember that payments to individuals for services (cash prizes, honoraria, independent contractors or other services individuals supply to Harvard) cannot be charged to a credit card (university-issued or personal cards). Payment through HCOM or Buy-to-Pay is the only acceptable method of payment for individuals offering services to Harvard. See the Independent Contractor Policy for additional guidance.
Strategic Procurement, in partnership with HUIT, is thrilled to announce that Buy-to-Pay (B2P) went live on April 29 for a small cohort including HUIT, GSE, FAD-OFA and select departments from FAS, HMS and SPH. Over 350 users have attended training and are starting to use B2P, with 400 pending requisitions totaling $5.6 million submitted since go-live! These users can now submit Purchase Orders, Payment Requests, and Non-employee reimbursements all online in the B2P system. Phased deployment will continue throughout 2020 – Schools/Units will hear more about the schedule from their B2P leads... Read more about Announcing Buy-to-Pay (B2P) is Live!
Strategic Procurement continues to monitor the evolving outbreak of the Coronavirus (COVID-19) and is providing the attached guidance regarding Invoice and Payment processing (Accounts Payable), Expense Report processing (Concur) and CITI card usage (Corporate, Department and Purchasing cards) in order to minimize disruption to payment processes.... Read more about COVID-19 Invoice & Payment Guidance
Recent changes to Massachusetts sales tax regulations may affect Harvard purchasers in some situations. Massachusetts now requires “out-of-state remote sellers and marketplace facilitators” – online sellers and marketplaces (like Amazon and eBay) that don’t have a physical presence in Massachusetts to collect sales tax on sales made to purchasers in the state. This means that more out-of-state online sellers might attempt to charge Harvard sales tax, or ask for Harvard’s sales tax exemption certificates. As a reminder, you can access Harvard’s sales tax exemption certificates at the...
Confused about the process for foreign vendors and the paperwork required? Wondering about the new supplier portal and what information you need to set up a supplier and what supplier type you should use?
A session reviewing supplier set-ups and supplier types will be held on Thursday, September 26, from 11:00 a.m. - 12:00p.m. in the Lamont Library, Forum Room. To attend, please register here or send an email to firstname.lastname@example.org with “9/26/19 Session” in the subject line. The session is open to all; please feel free to forward this invitation to others who may be interested.
Beginning Monday, June 3,2019, the B2P Supplier Portal goes live. In anticipation of this transition, the Oracle Vendor Request Form will sunset on Tuesday May 28th. All vendor adds, updates, and reactivations, along with all supporting documentation, must be received by the central Vendor Setup team by 4 p.m. on Tuesday May 28, 2019. After this date, vendor requests must be submitted via the B2P Supplier Portal beginning Monday June 3rd.
After 5/28, users with access to the Vendor Request Form will no longer see the Vendor Request Main Menu option in Oracle Financials. For users who are granted application permissions by their Authorized Requestors to request new suppliers and request supplier updates, the Supplier Portal link will be found on the HUIT Financials Systems Applications page: HUIT Financial Systems Applications under the Buy-to-Pay section called Supplier Portal (Jaggaer Total Supplier Management system).... Read more about Buy-to-Pay Supplier Portal Go-Live
Beginning Monday April 29,2019 the B2P Supplier Portal goes live. In anticipation of this transition, the Oracle Vendor Request Form will sunset on Wednesday April 24th. All vendor adds, updates, and reactivations, along with all supporting documentation, must be received by the central Vendor Setup team by 4 p.m. on Wednesday April 24, 2019. After this date, vendor requests must be submitted via the B2P Supplier Portal beginning Monday April 29th.
Confused about contracts, when they are necessary, and what is needed in a contract? Want to know more about contract terms, policies and when and how to use Harvard University contract templates?
Strategic Procurement and the Policy Office will be holding a general contract review session that will go over contract basics, what to know and look for in a contract, what resources are available, and when and who to reach out to for additional guidance.
The session will be held on Thursday, January 24 from 11:00-12:00 in the Lamont Library Forum Room.