PCard

Reminder – Services Payments and Credit Cards

June 11, 2020
Please remember that payments to individuals for services (cash prizes, honoraria, independent contractors or other services individuals supply to Harvard) cannot be charged to a credit card (university-issued or personal cards). Payment through HCOM or Buy-to-Pay is the only acceptable method of payment for individuals offering services to Harvard. See the Independent Contractor Policy for additional guidance.

2019/2020 Winter Recess Schedule

November 14, 2019

The University will be in recess from Tuesday, December 24, 2019 until Thursday, January 2, 2020.  Financial and Sponsored systems will be available during winter recess; however, transactions will not be posted to the General Ledger, or refreshed into HART and the Financial Data Warehouse, and the HUIT Support Center (617-495-7777) and FAD staff will be unavailable. A complete list of processing deadlines, cutoffs, and system/support availability leading up to and during the winter recess will be in the December eNews.

PCard Settlement System Update

February 14, 2019

We continue to experience issues related to uploading files from Citi to the PCard Settlement system. Citi changed their file format on January 26 and the last valid file we have received in our system was on January 28.

 

This issue has been escalated within Citi and we expect to have it resolved soon.

 

You will notice the sweep for February 21 is not present in the settlement system. This is because transactions for the week of Jan 28 would have been in that sweep. Since there are no transactions, no sweep is present.

 

We will let you know as soon as this issue has been resolved.

 

In the interim, we will provide status updates on our website: https://cardservices.harvard.edu/home

Citi® Corporate Cards is Going Paper Free with Cardholder Statements!

May 11, 2017

We are excited to announce that Citi® Corporate Cards is moving to paper free statements beginning July 1, 2017. You can securely access your account information 24 x 7 via the CitiManager® web tool. With CitiManager, you can easily view, download and print your online statements, subscribe to account email and SMS text alerts, and much more!

If you do not yet have a CitiManager account, you can go to citimanager.com/login, click on“Self Registration for Cardholders” under First Time Users, and select the “Fill the card’s data” option or...

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PCard Information Session

March 16, 2017

The Financial Policy Office will host a PCard Policy Information Session on Wednesday, March 29 from 1:00-2:00 in the Forum Room at Lamont Library. To attend, please send an email to financialpolicy@harvard.edu with the word “registration” in the subject line. The session will be open to all; please feel free to forward this invitation to others who may be interested.

Sign Up for Citi Electronic Statements

February 16, 2017

As part of the University’s ongoing commitment to sustainability, we are working to reduce the amount of paper that is produced for our commercial card programs. As a result, we are excited to announce that we are partnering with Citi® to move to electronic statements beginning June 16, 2017.

Please Note:

  • Effective June 16, 2017 you will no longer receive paper statements
  • CitiManager, Citi’s online account management tool, provides access for up to 36 months of past statements. With this feature, your recent transactions can be viewed, downloaded,...
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Citibank Corporate Card Update

January 12, 2017

As part of our ongoing efforts to support sustainability, all new corporate cardholders will receive their statements electronically.  Upon activating their card, new cardholders will need to create a profile in CitiManager to access their account and statements. Information for logging into CitiManager and creating an account can be found under the Resources Tab on the Card Services website at: http://cardservices.harvard.edu/. Citi will also send reminder e-mails prompting the cardholder to create a profile in...

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PCard Policy Update and Information Session

December 8, 2016

The Financial Policy Office, in partnership with Reimbursements and Card Services, has published an updated PCard Policy.

Highlights of the updated policy:

  • Clarified that cardholders must be familiar with charges on their card but can delegate detailed review
  • Added responsibilities for Local PCard Administrators
  • Added more detail for Allowable, Restricted and Prohibited Purchases

There will be a PCard Policy Update Information Session on Wednesday, December...

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PCard Sweep Update

June 16, 2016

Due to the Fixed Asset close, the July 21st sweep  (containing transactions from July 1 – July 7) will be moved to July 28th, and the July 28th sweep (containing transactions from July 8 - July 14) will be moved to July 29th.

This change has been requested by FAR (Financial Accounting and Reporting) to accommodate the JUN-16 Fixed Asset close which is occurring on the morning of July 28th.   Moving the July 21st sweep to the...

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Winter Recess Schedules for Accounts Payable and Reimbursement & Card Services,

November 19, 2015

Please note: a complete list of all administrative systems affected by the winter recess will appear in the December 3, 2015 edition of eNews.

Accounts Payable Winter Recess Schedule

  • Approved vendor invoices that need to be paid by January 1, 2016 (rent, utilities, etc.) must reach AP at 1033 Mass Ave. by 5 p.m. Monday, December 14.
  • Invoices already in the AP system that come due between December 24 and January 5, 2016 based on their payment terms, will be paid...
Read more about Winter Recess Schedules for Accounts Payable and Reimbursement & Card Services,