In addition, please note that the new fiscal year, FY19, will be recognized as the current fiscal year in HUBS on the following dates:
In the Reporting Applications starting on the morning of Monday, July 2
In the Planning Applications starting on the morning of Monday, July 9
If you have reports to run and you would like FY18 to show as the current year, run them on or before Friday July 6 because the current fiscal year will change during processes that will run over the weekend of July 6.
HUBS will be unavailable during the installation of Release 3.11. The installation will begin during the evening of Friday, May 18th (exact time to be determined) and continue through the weekend of Saturday, May 19th and Sunday, May 20th. HUBS will become available again at the start of business on Monday, May 21st. Please note that HUBS includes Smart View, MYFP, Interim Reporting and TEFA, and these applications will also be unavailable during the release installation.
A couple of questions that typically arise this time of year are listed below along with links to various pages in the HUBS Wiki that may be helpful as well. As always, users should send an email to email@example.com for additional information when needed.
When is the data in Plan-Working in the Reporting Applications Updated?
The data in Plan-Working in the Reporting Applications is updated with the latest data from the CINA cube in the Planning/Budgeting Applications every workday between noon and 1 p.m. and every Monday-Friday night during the HUBS Overnight Processes, excluding holidays. For example:
Changes made to CINA Plan-Working during a workday morning will be in your Reporting Application that afternoon.
Changes made to CINA Plan-Working during a workday afternoon or night (up to 11 p.m.) will be in your Reporting Application the next morning.
Changes made to CINA in Plan-Working during the weekend will be in your Reporting Application the next workday afternoon. In most cases this will be Monday afternoon but when there is a Monday holiday it will be Tuesday afternoon. An exception to this logic would be when a special run of the Overnight Processes occurs during the weekend - the changes would be available in Reporting earlier than usual, and this is the case over the next few weeks.
The HUBS Team has scheduled special runs of the Overnight Processes over the next four weeks as listed below. These special runs will make the weekend changes available at the start of Monday, except it will be Tuesday for the first week in the list since that Monday is a holiday:
Overnight Processes for this Friday, November 17, Rescheduled
Due to a release for Harvard’s Data Warehouse (HDW) this weekend, the overnight processes in HUBS have been rescheduled from Friday night, November 17, to Sunday night, November 19. The overnight processes in HUBS include tasks to add new chart of account values, new employees, and more. Details about the overnight processes can be found on this page in the HUBS Wiki: https://wiki.harvard.edu/confluence/pages/viewpage.action?pageId=65044757.
The HUBS Exalytics server is moving to a new location and HUBS will be unavailable during that time. The server is moving from 60 Oxford Street in Cambridge to 1 Summer St in Boston. The outage will begin at 5pm on Friday, September 15, and it will last all through the weekend; HUBS will become available again at the start of business on Monday, September 18. Should HUBS become available earlier than planned an email will be sent to all users.
The HUBS Exalytics server will be physically moving in September and HUBS will be unavailable during that time. The outage will begin at 5pm on Friday, September 15, and it will last all through the weekend; HUBS will become available again at the start of business on Monday, September 18. Should HUBS become available earlier than planned an email will be sent to all users.
On July 3 HUBS is fully transitioning to Service Now, the University’s help desk system known as SNOW. This means all requests for a HUBS* service or HUBS help will be entered and managed in SNOW starting July 3, but the service and help will still be provided by the HUBS Team - Cindy, Sarah, Nancy, Veronica and Sandeep. Many HUBS users are already familiar with SNOW but there are changes to note. The full process will be documented and available in the ...
HUBS Release 3.9 is coming on May 22. HUBS* will be unavailable during the installation of the release which will begin at 10:00pm on Friday, May 19, and it will continue through to the start of business on Monday, May 22. A couple items of note are:
A new patch has been installed to correct report formatting issues. Although many issues are fixed with the patch, some reports have lost formatting in the headers and footers, but only in the HTML version. These new issues will be corrected in a future...
HUBS users should note the following impacts to HUBS that will occur during the next Oracle Financials release installation - FINDINI 4.0.11. The installation will occur from 6pm on Friday, April 21 to 9am on Wednesday, April 26. During that time:
The CCID Validation Utility in HUBS will be unavailable.
There will be no Chart of Account updates or new Actuals forthcoming to HUBS.
Users may also want to read the Oracle Financials article in this ...