The HUBS Exalytics server will be physically moving in September and HUBS will be unavailable during that time. The outage will begin at 5pm on Friday, September 15, and it will last all through the weekend; HUBS will become available again at the start of business on Monday, September 18. Should HUBS become available earlier than planned an email will be sent to all users.
On July 3 HUBS is fully transitioning to Service Now, the University’s help desk system known as SNOW. This means all requests for a HUBS* service or HUBS help will be entered and managed in SNOW starting July 3, but the service and help will still be provided by the HUBS Team - Cindy, Sarah, Nancy, Veronica and Sandeep. Many HUBS users are already familiar with SNOW but there are changes to note. The full process will be documented and available in the
HUBS Release 3.9 is coming on May 22. HUBS* will be unavailable during the installation of the release which will begin at 10:00pm on Friday, May 19, and it will continue through to the start of business on Monday, May 22. A couple items of note are:
A new patch has been installed to correct report formatting issues. Although many issues are fixed with the patch, some reports have lost formatting in the headers and footers, but only in the HTML version. These new issues will be corrected in a future
HUBS users should note the following impacts to HUBS that will occur during the next Oracle Financials release installation - FINDINI 4.0.11. The installation will occur from 6pm on Friday, April 21 to 9am on Wednesday, April 26. During that time:
The CCID Validation Utility in HUBS will be unavailable.
There will be no Chart of Account updates or new Actuals forthcoming to HUBS.
Users may also want to read the Oracle Financials article in this
Each year the Q2 Forecast and Budget-Final data is pushed to Harvard’s Data Warehouse (HDW), around March and June, respectively. The data is sent by month for each account string and it has been rounded to the nearest dollar. Now, since February 28, the data is rounded to the nearest cent. The following table is an example of how the data for one 33 digit string could look in HUBS, and then how it would look in the HDW before and after the enhancement. One can see in the example that the enhancement provides for more precise totals in HDW reports and queries:
Release 3.8 is a maintenance release which includes an operating system upgrade and the latest system patches and updates. HUBS, which includes Smart View, will be unavailable all day on Thursday, December 1, until the start of business on Tuesday, December 6,for the installation of the release. Due to the complex nature of the installation, a buffer has been built into the plan; should HUBS become available sooner than Tuesday morning an email will be sent to users notifying them that HUBS is available for their use. Read more about HUBS Release 3.8 is coming December 6th, includes workday outages
The HUBS Team has been working closely with the Office of Financial Strategy & Planning to develop an on-line workbook for multi-year plans. The design, development and testing phases for this initiative took place during the spring and summer months, resulting in a new workbook that was delivered to users this month. The new workbook is a Smart View Planning workbook and it provides users with the option of uploading their data directly into the multi-year database in HUBS. For more details about the multi-year effort please see the release notes at:
HUBS Release 3.6 is coming next week. HUBS will be unavailable during the installation of the release which begins at 8:00pm on Friday, May 20. HUBS will remain unavailable until noontime on Saturday, May 21. The HUBS Team will send an email to users confirming HUBS availability on Saturday.
HUBS Release 3.6 is on its way and it includes a variety of enhancements and defect corrections. Many of the changes in this release are for utilities and eliminate some of the pain points experienced by both users and HUBS Administrators alike. A couple of the release highlights are listed here:
The number of files that can be uploaded at one time in the Generic File Upload process has been increased from one to four files.
Enhancements have been made to overnight processes to improve performance and shorten the overall completion time
You may have heard a rumor that HUBS is being upgraded and it’s true. The upgrade will bring a new look and feel to your Planning Application, but the same forms, business rules and reports that you use today will still be there. In other words, there will be no new or changed business processes due to the upgrade.
Along with the Planning Application upgrade, the underlying database will also be upgraded. The database upgrade will keep HUBS on a vendor supported platform and will allow us to continue to apply patches that include enhancements and bug fixes as they become