HUBS

HUBS: Plan-Working in the Reporting Applications and Vacation Expenses

February 15, 2018

A couple of questions that typically arise this time of year are listed below along with links to various pages in the HUBS Wiki that may be helpful as well. As always, users should send an email to hubs@harvard.edu for additional information when needed.

When is the data in Plan-Working in the Reporting Applications Updated?

The data in Plan-Working in the Reporting Applications is updated with the latest data from the CINA cube in the Planning/Budgeting Applications every workday between noon and 1 p.m. and every Monday-Friday night during the HUBS Overnight Processes, excluding holidays. For example:

  • Changes made to CINA Plan-Working during a workday morning will be in your Reporting Application that afternoon.
  • Changes made to CINA Plan-Working during a workday afternoon or night (up to 11 p.m.) will be in your Reporting Application the next morning.
  • Changes made to CINA in Plan-Working during the weekend will be in your Reporting Application the next workday afternoon. In most cases this will be Monday afternoon but when there is a Monday holiday it will be Tuesday afternoon. An exception to this logic would be when a special run of the Overnight Processes occurs during the weekend - the changes would be available in Reporting earlier than usual, and this is the case over the next few weeks.

The HUBS Team has scheduled special runs of the Overnight Processes over the next four weeks as listed below. These special runs will make the weekend changes available at the start of Monday, except it will be Tuesday for the first week in the list since that Monday is a holiday:

  • Monday night, February 19
  • Sunday night, February 25
  • Sunday night, March 4
  • Sunday night, March 11
... Read more about HUBS: Plan-Working in the Reporting Applications and Vacation Expenses

HUBS Hodgepodge: Rescheduled Overnights, 12/9 Outage, FAQs and Training

November 16, 2017

Overnight Processes for this Friday, November 17, Rescheduled

Due to a release for Harvard’s Data Warehouse (HDW) this weekend, the overnight processes in HUBS have been rescheduled from Friday night, November 17, to Sunday night, November 19. The overnight processes in HUBS include tasks to add new chart of account values, new employees, and more. Details about the overnight processes can be found on this page in the HUBS Wiki: https://wiki.harvard.edu/confluence/pages/viewpage.action?pageId=65044757.

HUBS Outage Saturday, December 9

Quarterly maintenance patching will occur on Saturday morning, December 9. HUBS will be unavailable during the patching activities but it is expected to be available by noon on 12/9.... Read more about HUBS Hodgepodge: Rescheduled Overnights, 12/9 Outage, FAQs and Training

Reminder: HUBS Unavailable Starting at 5 pm on Friday, Sept 15 through the Weekend

September 14, 2017

The HUBS Exalytics server is moving to a new location and HUBS will be unavailable during that time. The server is moving from 60 Oxford Street in Cambridge to 1 Summer St in Boston. The outage will begin at 5pm on Friday, September 15, and it will last all through the weekend; HUBS will become available again at the start of business on Monday, September 18. Should HUBS become available earlier than planned an email will be sent to all users.

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HUBS Outage in September

August 17, 2017

The HUBS Exalytics server will be physically moving in September and HUBS will be unavailable during that time. The outage will begin at 5pm on Friday, September 15, and it will last all through the weekend; HUBS will become available again at the start of business on Monday, September 18. Should HUBS become available earlier than planned an email will be sent to all users.

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HUBS Transition to SNOW

June 15, 2017

On July 3 HUBS is fully transitioning to Service Now, the University’s help desk system known as SNOW. This means all requests for a HUBS* service or HUBS help will be entered and managed in SNOW starting July 3, but the service and help will still be provided by the HUBS Team - Cindy, Sarah, Nancy, Veronica and Sandeep. Many HUBS users are already familiar with SNOW but there are changes to note. The full process will be documented and available in the ...

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HUBS: Release 3.9 and the Transition to SNOW

May 11, 2017

Release 3.9

HUBS Release 3.9 is coming on May 22.  HUBS* will be unavailable during the installation of the release which will begin at 10:00pm on Friday, May 19, and it will continue through to the start of business on Monday, May 22.  A couple items of note are:

  1. A new patch has been installed to correct report formatting issues.  Although many issues are fixed with the patch, some reports have lost formatting in the headers and footers, but only in the HTML version. These new issues will be corrected in a future...
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HUBS Outage Reminders

April 13, 2017

HUBS users should note the following impacts to HUBS that will occur during the next Oracle Financials release installation - FINDINI 4.0.11. The installation will occur from 6pm on Friday, April 21 to 9am on Wednesday, April 26. During that time:

  • The CCID Validation Utility in HUBS will be unavailable.
  • There will be no Chart of Account updates or new Actuals forthcoming to HUBS.

Users may also want to read the Oracle Financials article in this ...

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HUBS News: An Enhancement and Outage Information

March 16, 2017

Enhancement

Each year the Q2 Forecast and Budget-Final data is pushed to Harvard’s Data Warehouse (HDW), around March and June, respectively.  The data is sent by month for each account string and it has been rounded to the nearest dollar.  Now, since February 28, the data is rounded to the nearest cent.  The following table is an example of how the data for one 33 digit string could look in HUBS, and then how it would look in the HDW before and after the enhancement.  One can see in the example that the enhancement provides for more precise totals in HDW reports and queries:

... Read more about HUBS News: An Enhancement and Outage Information

HUBS Release 3.8 is coming December 6th, includes workday outages

November 17, 2016

Release 3.8 is a maintenance release which includes an operating system upgrade and the latest system patches and updates. HUBS, which includes Smart View, will be unavailable all day on Thursday, December 1, until the start of business on Tuesday, December 6, for the installation of the release.  Due to the complex nature of the installation, a buffer has been built into the plan; should HUBS become available sooner than Tuesday morning an email will be sent to users notifying them that HUBS is available for their use.... Read more about HUBS Release 3.8 is coming December 6th, includes workday outages

HUBS News

August 18, 2016

The HUBS Team has been working closely with the Office of Financial Strategy & Planning to develop an on-line workbook for multi-year plans.  The design, development and testing phases for this initiative took place during the spring and summer months, resulting in a new workbook that was delivered to users this month.  The new workbook is a Smart View Planning workbook and it provides users with the option of uploading their data directly into the multi-year database in HUBS.  For more details about the multi-year effort please see the release notes at: ...

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