Strategic Procurement continues to monitor the evolving outbreak of the Coronavirus (COVID-19) and is providing the attached guidance regarding Invoice and Payment processing (Accounts Payable), Expense Report processing (Concur) and CITI card usage (Corporate, Department and Purchasing cards) in order to minimize disruption to payment processes.... Read more about COVID-19 Invoice & Payment Guidance
Effective immediately, all foreign draft requests requiring a 10% buffer added to the PR will have the differential between the estimated and actual US dollar amount posted to the 1st line of coding. If further allocation across multiple lines is needed, the preparer will need to make the appropriate modifications to the GL.... Read more about Change to Foreign Draft 10% Buffer and Requests with Split Coding
Please note that Paymode is strictly a business to business method for payments, and it is not to be used for paying individuals. Please do not direct individuals to enroll in Paymode. Also, if you are a Department Administrator, please do not submit listings of individuals to be set up in Paymode.
Individuals who contact Paymode directly will be (i) told by client services that Harvard does not offer this service or (ii) if they don’t self-identify as a Harvard customer, they will be allowed to enroll and their enrollment will be hung up in the Paymode system for several weeks or longer. We do not have any way to identify when this situation happens.
Strategic Procurement is working with the Office of Treasury Management to identify a solution that will allow us to pay individuals directly.
The active period for the “Business Expense Reimbursement – Foreign Individual” vendor type has been extended from 30 days to 90 days. This change is intended to accommodate multiple business expense reimbursements that may take place over several weeks, such as expenses for a job candidate traveling to campus for multiple interviews. As before, this vendor type can only be used for payees receiving business expense reimbursements ONLY and who have not received income payments (salary, fellowship, honoraria, etc.)...
An Oracle enhancement for the vendor type “Business Expense Reimbursements (”BER”) to Foreign Individuals” will now allow administrators to better identify if GLACIER will be necessary for existing payment recipients found in the Oracle vendor database. Once a new vendor is approved with a “BER Foreign Individual” vendor type, it will be designated in the vendor database as “BER- Foreign Individual” for 30 days. For more information, visit the Nonresident Alien Tax Compliance website at http://nratax.oc.finance....
Accounts Payable has created new forms and processes to replace the current Non-Standard Check Processing Form (Special Handling). Details and a list of the new forms can be found at http://oc.finance.harvard.edu/ap-forms. The new forms should be used immediately. The Non-Standard Check Processing Form will no longer be accepted by Accounts Payable as of September 1, 2016.