Accounts Payable

Change to "Business Expense Reimbursement - Foreign Individual" Vendor Type

February 16, 2017

The active period for the “Business Expense Reimbursement – Foreign Individual” vendor type has been extended from 30 days to 90 days. This change is intended to accommodate multiple business expense reimbursements that may take place over several weeks, such as expenses for a job candidate traveling to campus for multiple interviews. As before, this vendor type can only be used for payees receiving business expense reimbursements ONLY and who have not received income payments (salary, fellowship, honoraria, etc.)

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Business Expense Reimbursements (”BER”) to Foreign Individuals

November 17, 2016

An Oracle enhancement for the vendor type “Business Expense Reimbursements (”BER”) to Foreign Individuals” will now allow administrators to better identify if GLACIER will be necessary for existing payment recipients found in the Oracle vendor database. Once a new vendor is approved with a “BER Foreign Individual” vendor type, it will be designated in the vendor database as “BER- Foreign Individual” for 30 days. For more information, visit the Nonresident Alien Tax Compliance website at http://nratax.oc.finance.

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New AP Forms Replace Non-Standard Check Processing Form

July 14, 2016

Accounts Payable has created new forms and processes to replace the current Non-Standard Check Processing Form (Special Handling). Details and a list of the new forms can be found at http://oc.finance.harvard.edu/ap-forms. The new forms should be used immediately. The Non-Standard Check Processing Form will no longer be accepted by Accounts Payable as of September 1, 2016.

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MFR Project Reminds Users of the Disabling of Accounts Payable, Accounts Receivable and Cash Management Reports in CREW on November 1, 2015 and Announces Targeted Go-Live of Grants Management Content

October 15, 2015

Disabling of Accounts Payable, Accounts Receivable and Cash Management Reports in CREW on November 1, 2015

As we shared last month the project team will be disabling CREW Accounts Payable, Accounts Receivable and Cash Management reports on November 1st.  At that time, FSS Client Services and the Harvard Data Warehouse (HDW) will disable the following CREW Reports and OBI will be the sole source for this information:

  • Accounts Receivable
    • Account Status Summary
    • Past Due
Read more about MFR Project Reminds Users of the Disabling of Accounts Payable, Accounts Receivable and Cash Management Reports in CREW on November 1, 2015 and Announces Targeted Go-Live of Grants Management Content

MFR Project Reminds CREW Users of the Disabling of Accounts Payable, Accounts Receivable and Cash Management Reports on November 1, 2015 and Announces Enhancements to Existing Content

September 17, 2015

As we shared last month the project team will be disabling CREW Accounts Payable, Accounts Receivable and Cash Management reports on November 1st.  At that time, FSS Client Services and the Harvard Data Warehouse (HDW) will disable the following CREW Reports and OBI will be the sole source for this information:

  • Accounts Receivable
    • Account Status Summary
    • Past Due Invoices
    • Bad Debt Write-Off
    • Bad Debt Recovery
    • Outstanding Customer Aging Sum
    • Billing Summary
    • Billing
Read more about MFR Project Reminds CREW Users of the Disabling of Accounts Payable, Accounts Receivable and Cash Management Reports on November 1, 2015 and Announces Enhancements to Existing Content

MFR Project Reminds CREW Users of the Disabling of Accounts Payable, Accounts Receivable and Cash Management Reports on November 1, 2015 and Announces Enhancements to Existing Content

September 17, 2015

Disabling of Accounts Payable, Accounts Receivable and Cash Management Reports in CREW on November 1, 2015

As we shared last month the project team will be disabling CREW Accounts Payable, Accounts Receivable and Cash Management reports on November 1st.  At that time, FSS Client Services and the Harvard Data Warehouse (HDW) will disable the following CREW Reports and OBI will be the sole source for this information:

  • Accounts Receivable
    • Account Status Summary
    • Past Due Invoices
Read more about MFR Project Reminds CREW Users of the Disabling of Accounts Payable, Accounts Receivable and Cash Management Reports on November 1, 2015 and Announces Enhancements to Existing Content

MFR Project Reminds CREW Users of the Disabling of Accounts Payable, Accounts Receivable and Cash Management Reports on November 1, 2015 and Announces Enhancements to Existing Content

September 17, 2015

As we shared last month the project team will be disabling CREW Accounts Payable, Accounts Receivable and Cash Management reports on November 1st.  At that time, FSS Client Services and the Harvard Data Warehouse (HDW) will disable the following CREW Reports and OBI will be the sole source for this information:

  • Accounts Receivable
    • Account Status Summary
    • Past Due Invoices
    • Bad Debt Write-Off
    • Bad Debt Recovery
    • Outstanding Customer Aging Sum
    • Billing Summary
    • Billing
Read more about MFR Project Reminds CREW Users of the Disabling of Accounts Payable, Accounts Receivable and Cash Management Reports on November 1, 2015 and Announces Enhancements to Existing Content

FY2015 Year-End Activities | Update to Accounts Payable Deadline

June 11, 2015

Please note the following change with regards to invoice timing:

Invoices received between Monday, June 29 and Thursday, July 2 at 5 p.m. will be processed by Wednesday, July 8 as part of FY2015. All FY2015 invoice data will be available in the HDW by Thursday, July 9.  All invoices for FY2016 (with the exception of Special Handling) should be held, and submitted to Accounts Payable after close of business on Thursday, July 2, to be processed in FY2016.

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