Accounts Payable

Reminder: Secure Upload of GLACIER Documents Available

May 14, 2020

Individuals with a HarvardKey can upload their GLACIER submission, and any additional immigration documentation or tax forms required for processing, through a secure portal that supports HRCI Level 4 Data. Access to the secure portal, along with additional GLACIER guidance, can be found on the Nonresident Alien Tax Compliance website. This link is also shared within any new GLACIER record created.... Read more about Reminder: Secure Upload of GLACIER Documents Available

COVID-19 Invoice & Payment Guidance

March 26, 2020

Strategic Procurement continues to monitor the evolving outbreak of the Coronavirus (COVID-19) and is providing the attached guidance regarding Invoice and Payment processing (Accounts Payable), Expense Report processing (Concur) and CITI card usage (Corporate, Department and Purchasing cards) in order to minimize disruption to payment processes.... Read more about COVID-19 Invoice & Payment Guidance

2019/2020 Winter Recess Schedule

November 14, 2019

The University will be in recess from Tuesday, December 24, 2019 until Thursday, January 2, 2020.  Financial and Sponsored systems will be available during winter recess; however, transactions will not be posted to the General Ledger, or refreshed into HART and the Financial Data Warehouse, and the HUIT Support Center (617-495-7777) and FAD staff will be unavailable. A complete list of processing deadlines, cutoffs, and system/support availability leading up to and during the winter recess will be in the December eNews.

Important Information Regarding Payments through Paymode

August 16, 2018

Please note that Paymode is strictly a business to business method for payments, and it is not to be used for paying individuals. Please do not direct individuals to enroll in Paymode. Also, if you are a Department Administrator, please do not submit listings of individuals to be set up in Paymode.

Individuals who contact Paymode directly will be (i) told by client services that Harvard does not offer this service or (ii) if they don’t self-identify as a Harvard customer, they will be allowed to enroll and their enrollment will be hung up in the Paymode system for several weeks or longer. We do not have any way to identify when this situation happens.

Strategic Procurement is working with the Office of Treasury Management to identify a solution that will allow us to pay individuals directly.

Please contact Accounts Payable Customer Service at 5-8500, or ap_customerservice@harvard.edu with any questions you may have.

Change to "Business Expense Reimbursement - Foreign Individual" Vendor Type

February 16, 2017

The active period for the “Business Expense Reimbursement – Foreign Individual” vendor type has been extended from 30 days to 90 days. This change is intended to accommodate multiple business expense reimbursements that may take place over several weeks, such as expenses for a job candidate traveling to campus for multiple interviews. As before, this vendor type can only be used for payees receiving business expense reimbursements ONLY and who have not received income payments (salary, fellowship, honoraria, etc.)...

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Business Expense Reimbursements (”BER”) to Foreign Individuals

November 17, 2016

An Oracle enhancement for the vendor type “Business Expense Reimbursements (”BER”) to Foreign Individuals” will now allow administrators to better identify if GLACIER will be necessary for existing payment recipients found in the Oracle vendor database. Once a new vendor is approved with a “BER Foreign Individual” vendor type, it will be designated in the vendor database as “BER- Foreign Individual” for 30 days. For more information, visit the Nonresident Alien Tax Compliance website at http://nratax.oc.finance....

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New AP Forms Replace Non-Standard Check Processing Form

July 14, 2016

Accounts Payable has created new forms and processes to replace the current Non-Standard Check Processing Form (Special Handling). Details and a list of the new forms can be found at http://oc.finance.harvard.edu/ap-forms. The new forms should be used immediately. The Non-Standard Check Processing Form will no longer be accepted by Accounts Payable as of September 1, 2016.

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