Vendor Form

Supplier Set-up and Supplier Types Policy Information Session

September 19, 2019

Confused about the process for foreign vendors and the paperwork required?  Wondering about the new supplier portal and what information you need to set up a supplier and what supplier type you should use?


A session reviewing supplier set-ups and supplier types will be held on Thursday, September 26, from 11:00 a.m. - 12:00 p.m. in the Lamont Library, Forum Room. To attend, please register here or send an email to with “9/26/19 Session” in the subject line. The session is open to all; please feel free to forward this invitation to others who may be interested.

Email Required for All New Vendors

June 14, 2018

Beginning in June, the Oracle Vendor Request Form will require an email address for all new vendor types (individual or entity). Best practice is to reference a generic contact where possible, such as a central accounts receivable email address. This will help to enhance the university’s ability to update vendor data as we work toward future paperless solutions. For questions and further guidance, please contact the Vendor Set-Up team at Read more about Email Required for All New Vendors

Change to "Business Expense Reimbursement - Foreign Individual" Vendor Type

February 16, 2017

The active period for the “Business Expense Reimbursement – Foreign Individual” vendor type has been extended from 30 days to 90 days. This change is intended to accommodate multiple business expense reimbursements that may take place over several weeks, such as expenses for a job candidate traveling to campus for multiple interviews. As before, this vendor type can only be used for payees receiving business expense reimbursements ONLY and who have not received income payments (salary, fellowship, honoraria, etc.)...

Read more about Change to "Business Expense Reimbursement - Foreign Individual" Vendor Type

Preview: Updates to Vendor Set Up for Foreign Individuals

December 8, 2016

At the end of January, three new fields will be added to the Vendor Request Form within the "Individual – Non US Citizen" and "Business Expense Reimbursement – Foreign Individual" vendor types:

  • HUID (if applicable)
  • Foreign Tax ID Number
  • Date of Birth

Completing these fields is strongly encouraged for the improved integrity of our vendor file. Note that a Foreign Tax ID is required for tax treaty eligibility (if applicable) for certain types of income, and does have tax reporting implications.

For an updated Foreign Individual Vendor...

Read more about Preview: Updates to Vendor Set Up for Foreign Individuals

Paying Reimbursements to Foreign Individuals

March 17, 2016

Beginning at the end of April, there will be a new process available to make Business Expense Reimbursements to Foreign Individuals when setting up a new vendor in Oracle. This new process will streamline the current process and, as long as the requirements are met, will not require a GLACIER account for reimbursements to foreign individuals of University business expenses. This will go live in Oracle with the April 24th FINDINI release.

The detailed instructions for this process are outlined on the Nonresident Alien Tax Compliance website at...

Read more about Paying Reimbursements to Foreign Individuals