Financial Systems Solutions

Paying Reimbursements to Foreign Individuals

March 17, 2016

Beginning at the end of April, there will be a new process available to make Business Expense Reimbursements to Foreign Individuals when setting up a new vendor in Oracle. This new process will streamline the current process and, as long as the requirements are met, will not require a GLACIER account for reimbursements to foreign individuals of University business expenses. This will go live in Oracle with the April 24th FINDINI release.

The detailed instructions for this process are outlined on the Nonresident Alien Tax Compliance website at… Read more about Paying Reimbursements to Foreign Individuals

Winter Recess Schedules for Accounts Payable and Reimbursement & Card Services,

November 19, 2015

Please note: a complete list of all administrative systems affected by the winter recess will appear in the December 3, 2015 edition of eNews.

Accounts Payable Winter Recess Schedule

Modernization of Financial Reporting Project Announces the Go-Live of Grants Management Content

November 19, 2015

The Modernization of Financial Reporting Project recently deployed Grants Management dashboards to Production for a pilot with 90 users.  The timing of the Grants Management roll-out to users will be determined by each school-based engagement council.  Your local implementation manager can provide you with information on when you can expect content to be made available to your school.

Included in the… Read more about Modernization of Financial Reporting Project Announces the Go-Live of Grants Management Content

MFR Project Reminds Users of the Disabling of Accounts Payable, Accounts Receivable and Cash Management Reports in CREW on November 1, 2015 and Announces Targeted Go-Live of Grants Management Content

October 15, 2015

Disabling of Accounts Payable, Accounts Receivable and Cash Management Reports in CREW on November 1, 2015

As we shared last month the project team will be disabling CREW Accounts Payable, Accounts Receivable and Cash Management reports on November 1st.  At that time, FSS Client Services and the Harvard Data Warehouse (HDW) will disable the following CREW Reports and OBI will be the sole source for this information:

GMAS 2.0 Project Update

October 15, 2015

The GMAS 2.0 Project Team is preparing for the next release on December 14, 2015 delivering a redesigned Segment home and more converted screens. The GMAS 2.0 project has two focus areas – converting existing screens and building upon business priorities identified from user engagement interviews and focus groups. Changes to the system are delivered incrementally throughout the life of the project providing gradual benefits to users and allowing for incorporation of user feedback. Users will continue to navigate between old and new screen designs through the end of the… Read more about GMAS 2.0 Project Update

Electronic Submission Tracking and Reporting (ESTR) for IRB Upgrade Weekend

October 15, 2015

ESTR will be unavailable Friday, October 16 at noon through Monday, October 19 at 6AM to complete upgrades. IRB submissions will not be accessible during this downtime. Please make IRB submission and review plans accordingly. Current application documents can be downloaded ahead of time from the appropriate IRB office website:

Upcoming October System Outages for Oracle Financials Systems FINDINI 4.0.8 Release

October 15, 2015

The University's Financial systems will be unavailable from 6:00pm on Friday, October 23rd until 6:00am on Monday, October 26th to accommodate the scheduled FINDINI 4.0.8 release. This release consists of many technical patches needed to make Oracle EBS compatible with the Microsoft Internet Explorer 11 (IE11) browser & MS Office 2013. This release also consists of software and database patches in order to keep the  system up to date with many industry security regulations and requirements. Financial systems that will be offline during this time include Accounts Payable, Accounts… Read more about Upcoming October System Outages for Oracle Financials Systems FINDINI 4.0.8 Release

Change in Processing Schedule for Oracle Assets

October 15, 2015

Effective October 15, 2015, the Post Mass Additions process will  run twice a day at 3:00 PM and 10:30 PM. This means that any activity posted by end users in Oracle Assets up to 2:30 PM will be captured in the daily GL entry, and the effect will appear in CREW the next day. Transactions posted after 3:00 PM will continue to appear in CREW two days later.

One caution on the Post Mass Additions – If end users process a transaction in Mass Additions before the 2:30 PM deadline, and then realize it is not correct (for example – they post a new asset when they should have added  to… Read more about Change in Processing Schedule for Oracle Assets

A HUBS Upgrade is Coming November 9th

October 15, 2015

You may have heard a rumor that HUBS is being upgraded and it’s true. The upgrade will bring a new look and feel to your Planning Application, but the same forms, business rules and reports that you use today will still be there. In other words, there will be no new or changed business processes due to the upgrade. 

Along with the Planning Application upgrade, the underlying database will also be upgraded. The database upgrade will keep HUBS on a vendor supported platform and will allow us to continue to apply patches that include enhancements and bug fixes as they become available… Read more about A HUBS Upgrade is Coming November 9th

MFR Project Reminds CREW Users of the Disabling of Accounts Payable, Accounts Receivable and Cash Management Reports on November 1, 2015 and Announces Enhancements to Existing Content

September 17, 2015

As we shared last month the project team will be disabling CREW Accounts Payable, Accounts Receivable and Cash Management reports on November 1st.  At that time, FSS Client Services and the Harvard Data Warehouse (HDW) will disable the following CREW Reports and OBI will be the sole source for this information: