GMAS Release Schedule

April 12, 2018

GMAS has successfully released the first wave of enhancements for the FIRST project on April 9, 2018. This release was the first of 5 that were scheduled to focus on enhancements specific to this project. GMAS usually has releases on a quarterly basis, but the next 4 releases are scheduled as follows:

  • April 19, 2018
  • May 17, 2018
  • June 14, 2018
  • July 19, 2018

These releases will all take place on Thursday evenings. None of them will require a system outage, which means that there will be a seamless transition from one release to the next. In addition to continuing to focus on FIRST, these releases may include bug fixes and minor enhancements to other areas of the application. The dates listed are subject to change. For up to date information on release dates and content, please check the GMAS Releases page on the GMAS website, sign up for our Blog, and check the News section of the GMAS homepage.

For questions about these upcoming releases, please contact

GMAS April 2018 Release

March 15, 2018

The next GMAS release will be available Monday, April 9, 2018. GMAS will be unavailable starting at 7 p.m. EST on Friday, April 6, 2018 through the start of business at 8 a.m.EST Monday, April 9, 2018.

The release includes two major enhancements: Financial Invoicing and Reporting Strategic Transition (FIRST) and Subrecipient Monitoring.

Financial Invoicing and Reporting Strategic Transition (FIRST)

A financial report dashboard has been added from the GMAS homepage and:

  • Serves as the main working space for the Research Finance team in the Office for Sponsored Programs (OSP)
  • Provides a view into all financial deliverables that are ready to be processed or are in process
  • Includes functionality for bulk approving standard Harvard University invoice templates

The Create Report Screen and the Financial Report List Screen  have been converted and enhanced.

Workflow has been built into all financial deliverables to indicate where in the process a deliverable is, and who is working on it.... Read more about GMAS April 2018 Release

GMAS Updates

January 11, 2018

As we begin a new calendar year, we wanted to highlight some changes that are coming soon.

Effective January 25, 2018, GMAS will no longer support the system-to-system submission of proposals to For more information about the process involved in determining to retire system-to-system, or to answer additional questions, please visit the November 7, 2017 blog article “System to System (S2S) is Getting Retired – January 2018”.

Our next GMAS release is scheduled for March 2018. This release is focused on the Financial Invoicing and Reporting Strategic Transition (FIRST) project. The purpose of this project is to:

  • Retire the FRAP system which is currently being used by the Office for Sponsored Programs to automate certain financial deliverables.
  • Improve and extend the automation for generating sponsored invoices and financial reports directly from GMAS.
  • Reduce the reliance on paper for the workflow of preparing and approving financial deliverables.
  • Improve visibility for the whole sponsored community and improve post-award communication.

For more information on either of these topics, please reach out to or check out the GMAS website and blog.

System to System (S2S) is Getting Retired - January 2018

November 16, 2017

You may have heard the news that S2S functionality in GMAS is going away. It’s true. As of January 25, 2018, GMAS will no longer support the system-to-system submission of proposals to We wanted to provide a little background and information about the decision.


  • GMAS has supported direct system-to-system (S2S) submissions to since 2007.
  • The main goals of the original S2S project were to reduce duplicate entry and provide an easier entry and review interface (in 2007 used the PureEdge forms, which were especially tedious).
  • Every 2-3 years, new form versions are released. We also have to stay current with infrastructure and technology. Over the past 8 years, about 15-20% of effort in all GMAS releases has been dedicated to S2S support.
  • For help desk, we estimate that 30-35% of our support requests are related to S2S.
  • There is also considerable effort required for local S2S training.... Read more about System to System (S2S) is Getting Retired - January 2018

GMAS Outage in September

August 17, 2017

GMAS has a upcoming planned outage scheduled for a new release.  The outage will begin at the end of business on September 22nd beginning at approximately 7pm through end of day September 24th. The release will include the following enhancements:

Cloud migration for GMAS servers
This will be a seamless transition with no impact to users.

Committed effort/Segment Research Team changes
This has been the main focus of release 1_45...

Read more about GMAS Outage in September

Big Changes coming to GMAS on May 22, 2017!

May 11, 2017

GMAS will be unavailable starting at 7pm Friday May 19th for a new release. It will become available again for the start of business on Monday, May 22, 2017. Changes for the upcoming release include:

  • A new proposal entry screen for Initial Proposals and Competing Renewals
    • The initial and competing renewal entry steps will be reduced from 22 screens to 1
    • Benefits of the new entry screen include:
      • Smarter ORG look-up that will limit based on an individual’...
Read more about Big Changes coming to GMAS on May 22, 2017!

GMAS May 2017 Release

April 13, 2017

GMAS will be converting the Initial Proposal and Competing Renewal entry process and homepages for the May 2017 release.


There are 2 major goals for this release.

1. Streamlining the entry process for Initial Proposals and Competing Renewals by requiring less data up front. As a result of this effort, the entry process will lessen from a possible 22 screens down to 1.


Read more about GMAS May 2017 Release

GMAS Release Coming in May

February 16, 2017

The next GMAS release is currently scheduled for May 2017. This release will include major upgrades to the Initial and Competing Renewal proposal request entry steps, and request homepages. These upgrades will help to simplify the entry process for new proposals, and better define where the proposal is in the submission process.

Communication efforts for the upcoming release are underway. If you are interested in the GMAS team...

Read more about GMAS Release Coming in May


November 17, 2016

GMAS will have a release on December 16, 2016. The release will include updates to the GMAS home screen and the confirm research team screen to update them to the new look and feel. It will also include a new screen for uploading budgets to the GL, minor enhancements, and bug fixes.... Read more about GMAS