Travel

COVID-19 Invoice & Payment Guidance

March 26, 2020

Strategic Procurement continues to monitor the evolving outbreak of the Coronavirus (COVID-19) and is providing the attached guidance regarding Invoice and Payment processing (Accounts Payable), Expense Report processing (Concur) and CITI card usage (Corporate, Department and Purchasing cards) in order to minimize disruption to payment processes.... Read more about COVID-19 Invoice & Payment Guidance

Research Administration & Compliance Systems - COVID-19 and Other Updates (March 2020)

March 26, 2020

Questions about COVID-19 and your research? 

As the ongoing Coronavirus Disease 2019 (COVID-19) outbreak continues to change rapidly, please refer to the guidance provided for information related to human subjects research, research operations, and travel on sponsored awards by the following offices.... Read more about Research Administration & Compliance Systems - COVID-19 and Other Updates (March 2020)

Reduced BCD Travel Agent Fees

January 16, 2020

BCD has reduced their travel agent fees. Using BCD, or one of Harvard’s other preferred travel agencies for Harvard business allows travelers to work with agents who are familiar with Harvard’s travel policies, and take advantage of University discounts and other negotiated pricing which may include... Read more about Reduced BCD Travel Agent Fees

BCD Travel Authorization Form Process Being Discontinued

October 17, 2019

The Web Voucher Travel Authorization Form (TAF) process with BCD will be discontinued on December 31, 2019. BCD will continue to be one of our Preferred Travel Agencies which include: BCD Travel, Egencia, The Travel Collaborative, Milne Travel and HTT. In order to purchase tickets you will now need to charge a Department Card, Corporate Card or the traveler’s personal card. 

Departments may also set up group bookings with one of our preferred vendors and provide the Department Card...

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Definition of Lowest Economy Class Airfare

September 19, 2019

Harvard defines lowest economy class airfare (sometimes called coach, standard economy fare class or base airfare) to include a reserved seat, one personal item, one carry-on bag, and one checked bag.

Where there is a high likelihood that the itinerary may change; it is appropriate to purchase a refundable (unrestricted) ticket. Include in the business purpose section of the reimbursement request the reason for purchasing a refundable ticket. 

Additional travel information and policies can be found at Travel and Reimbursement Services or Financial Policy Office.

BCD Travel Authorization Form Process Being Discontinued

September 19, 2019

The Web Voucher Travel Authorization Form (TAF) process with BCD will be discontinued on December 31, 2019. BCD will continue to be one of our Preferred Travel Agencies which include: BCD Travel, Egencia, The Travel Collaborative, Milne Travel and HTT.

In order to purchase tickets you will now need to charge a Department Card, Corporate Card or the traveler’s personal card.

Departments may also set up group bookings with one of our preferred vendors and provide the Department Card number or have the traveler supply their own card number at the time of booking. See Group Air Travel for more details.

Travel Policy Brown Bag Session

September 12, 2018

Wondering what system you should use to reimburse someone for out-of-pocket expenses and when?

How about figuring out when a travel or moving expense might be considered taxable to an individual. Do you know what type of plane ticket classes are considered allowable business expenses?

If you share these questions or have similar ones, please join us at an information...

Read more about Travel Policy Brown Bag Session

New Login Process for Egencia Users Coming Soon

September 14, 2017

Effective Thursday, September 28th email addresses will replace usernames to log in to the Egencia booking tool.

There is no action required from you as this change will be automatic and your password will remain unchanged. You will receive an e-mail from Egencia with your new username on Wednesday, September 27th.

Please note: If you’ve changed your Harvard email...

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