CAPS

FY22-26 Multi-Year Capital Plan (MYCP)

July 16, 2020
The FY22-26 capital plans should be submitted in CPATH by September 1st.  Material changes to the submissions and final capital plan narratives should be submitted to CAPS no later than October 2nd.  More information, including the narrative templates, will be communicated in the next several weeks.

FY21 Capital Spending Plan

July 16, 2020

The information from the Preliminary FY21 Capital Spending Plan is available in CPATH. As a result of the Covid19 pandemic, the Corporation authorization of large FY21 projects and spending amounts for next steps has been delayed until September. The CAPS project approval system reopened July 9th. CAPS forms (PP, CA, CCR) submitted to CADM during the blackout period are now available to CADM for action.

FY21 Capital Spending Plan Submissions due in CPATH

January 16, 2020

The FY21 Capital Spending Plan (CSP) submissions will be due in CPATH by end of day on Friday, February 14, 2020. CSP Narrative Update questions were included with the FY21 Budget Guidelines and Narratives (questions 9 -12) distributed by Office of Financial Strategy and Planning (OFSP) in December. Responses are due March 6, 2020 along with the OFSP narratives... Read more about FY21 Capital Spending Plan Submissions due in CPATH

FY20 Capital Spending Plan

July 11, 2019

The information from the FY20 Capital Spending Plan is available in CPATH including identification of any large FY20 projects and spending amounts authorized by the Corporation for next steps. The CAPS project approval system reopened today (July 11th.). CAPS forms (PP, CA, CCR) submitted to CADM during the blackout period will now be available to CADM for action.

Read more about FY20 Capital Spending Plan

FY21-25 Multi-Year Capital Plan (MYCP)

July 11, 2019

The FY21-25 capital plans should be submitted in CPATH by August 30th.  Material changes to the submissions and final capital plan narratives should be submitted to CAPS no later than October 4th.  More information, including the narrative templates, will be communicated in the next several weeks.

FY21-25 Multi-Year Capital Plan (MYCP)

June 13, 2019

Please be aware of these dates:

  • The FY21-25 multi-year capital plans should be submitted in CPATH by August 30th; the data from the August 30th MYCP submission will be pre-populated in the Multi-Year Financial Plans (MYFP) by OFSP. Adjustments can be made through October 4th; however, the final capital spending amount reported in CPATH as of October 4th must agree with the amounts in the MYFP.
  • Please ensure the out years of the MYCP (FY24 and FY25) reflect anticipated spending; if projects are not yet identified, it is recommended that placeholders be used.
  • MYCP narratives are due to CAPS by October 11th. Narrative template will be distributed in the next few weeks. Questions will be similar to last year.
  • FY21-25 Capital Plan Guidelines will be posted to the CAPS website within the next few weeks.

Please contact a member of the FAD Capital Panning and Project Services team with any questions or send an email to the CAPS Office (caps@harvard.edu).

Year-End CAPS Forms Submittal Deadlines

March 14, 2019

To ensure that all necessary approvals are in place and all accounting entries are completed on time, appropriate CAPS forms must be submitted to Central Administration (CADM) by your School/Unit's CAPS form Requestor through the CAPS Automated System by the following dates:

  • Friday, May 24th Completed Project Proposals (PPs) and Construction Authorizations (CAs) submitted by this date will be processed and CIP activities enabled, where applicable, for FY19. This includes Soft Closes as these are initiated by a revised CA.
  • Friday, June 14th – Completed Construction Close Requests (CCRs) submitted by this date will be processed and CIP activities will be disabled for FY19. Please note, per FAR: OA, GL and CCR balances must be equal and have no future charges pending and no invoices in Mass Additions.

Note: Forms submitted after the dates listed will be held in a queue and processed in FY20

  • To coordinate with Fixed Assets closing, CAPS is extending the blackout period to Thursday, July 11th.

Temporary Handling Process for Construction Authorizations for a FINDINI Enhancement (4/26 – 4/29)

CAPS will return to the project proponent any submitted Construction Authorizations (CA) that are not approved by Central Administration (CADM) by the end of day on Friday, April 26th. This is necessary to properly deploy the enhancement to the CAPS system for the inclusion of the Builders Risk Insurance Application within the CA form. CAPS requests that Schools/Units hold off submitting any new CAs to CADM between Monday, April 22nd and Tuesday, April 30th.

FY20 Capital Spending Plan Submission

January 10, 2019

The FY20 capital spending plan submissions will be due using CPATH by end of day on Friday, February 15, 2019. Also, responses to the Capital Spending Plan Narrative Update questions should be submitted; these have been included with the FY20 Budget Guidelines and Narratives distributed by Office of Financial Strategy and Planning (OFSP). CAPS will obtain your responses from OFSP when you submit the narrative to them.

 

FCI calculations will not be part of the FY20 capital spending plan submission.  Retrospective building FCI’s will be done in the fall as part of the prior year review and multi-year capital planning efforts.  It is recommended that the automated FCA tool be updated regularly, but especially at the completion of each fiscal year.... Read more about FY20 Capital Spending Plan Submission

Temporary Shutdown of CAPS System for FINDINI Enhancements (10/12 – 10/23)

September 12, 2018

CAPS will disable CAPS workflow at the end of day on Friday, October 12th. Projects in workflow on that date will either be approved by the 19th or Returned for Edit to CAPS Requestors. This is necessary to properly deploy the enhancements to the CAPS system for the asset location table for future impairments identification. CAPS will re-enable workflow on October 23rd .

Read more about Temporary Shutdown of CAPS System for FINDINI Enhancements (10/12 – 10/23)