Oracle Applications

Fiscal Year-End 2020 Deadlines

April 16, 2020

Overview

COMMUNITY NOTIFICATION: Harvard University is closely monitoring the ongoing Coronavirus Disease 2019 (COVID-19) pandemic. If any deadlines change in response to the evolving situation, we will update the information as soon as we are notified by the associated department. The information herein is accurate as of April 16, 2020.

Harvard's fiscal year 2020 will end on Tuesday, June 30, 2020. As in the past, the University will close the books through a series of steps called "closings." Download a printable version of the Summary Schedule for FY2020 Transactions and Reporting. 

Please note the FY2020 year-end closing dates:

  • First closing:                        Thursday, July 2nd
  • Second closing:                   Friday, July 10th
  • Third closing:                       Friday, July 17th

In the following paragraphs, you will find closing deadlines and submission information for these financial transactions:

  • Accounts Payable
  • Vendor Setup, Maintenance & Reactivation
  • Credit Vouchers (Cash Receipts)
  • Credit Vouchers (Validated Deposit Slips)
  • Massachusetts Taxable Sales Deposits
  • Foreign Check Deposits on Credit Vouchers
  • Voided Checks
  • Stopped Checks
  • Escheat Checks
  • Foreign Currency Drafts and Wires
  • U.S. Wire Transfers
  • ACH Payments (Benefits/Tax)
  • Purchasing Card Sweeps
  • Web Reimbursements Reports with Advance Settlements
  • Concur Reports
  • Central Accounts Receivable
  • Journal Entries
  • Interdepartmental Billings
  • Cost Transfer Requests on Sponsored Funds
  • Chart of Accounrts Maintenance Requests
  • Year-end Reporting Guidance & Tips
  • CAPS deadlines
  • Fixed Assets

NOTE: In order to allow the tubs more time to process manual and spreadsheet (ADI) journal entries on the day of the first 3 closings, the manual/ADI journal entry deadline will be 2 p.m. Any journals uploaded to the General Ledger by 2 p.m. will be included in that close and will be available in the HDW the next day.

In addition, in order to provide the tubs with more timely information during the FY2020 year end, there will be three additional data refreshes to the Data Warehouse (HDW):

  • Sunday night, June 28th
  • Sunday night, July 5th
  • Sunday night, July 12th

June journals entered after the Friday, June 26th nightly processing and before 6:30 p.m. on Sunday, June 28th will be in the HDW on the morning of Monday, June 29th. June journals entered after the 2 p.m. deadline on the Thursday of the first close and Friday of the second close and before 6:30 p.m. on the following Sunday night will be posted and reflected in the HDW on Monday morning. Note that there will not be a data refresh on Sunday, July 19th after the third close. Any regular invoice batches and invoice imports that have been processed by the Accounts Payable department from Friday, June 26th through Sunday, June 28th will be uploaded on Sunday evening June 28th and reflected in the HDW on Monday morning, June 29th.

These are the Central Financial Administration deadlines. Since some departments have internal deadlines that may be earlier than these, you should check with your local tub financial office to obtain any departmentally defined deadlines.

We are expecting high reporting demands during the year-end closings so we have included in this newsletter some reporting tips to help improve the efficiency of running reports and reduce the time required to run those reports.

... Read more about Fiscal Year-End 2020 Deadlines

FINDINI 4.0.17 Buy to Pay Project Release - Upcoming April System Outage for Oracle Financial Systems & Information for the B2P eProcurement/Accounts Payables Invoicing Rollout

March 26, 2020

The FINDINI 4.0.17 Release will be live on April 20. There will be a new Security enhancement to the Oracle EBS Financials Harvard Key integration which will require users to clear their browser cookies upon first use following this release. This is a onetime requirement to successfully login. More information regarding this upcoming release, outage information, and exciting news about Buy-to-Pay (Powered by JAGGAER) eProcurement, which is coming very soon, can be found at:... Read more about FINDINI 4.0.17 Buy to Pay Project Release - Upcoming April System Outage for Oracle Financial Systems & Information for the B2P eProcurement/Accounts Payables Invoicing Rollout

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December 12, 2019

There will be a planned HUIT Major Maintenance Window that will begin Friday, January 10 at 8 p.m., through Sunday, January 12. The Oracle EBS Financial systems that will be offline during this time include:

  • Accounts Payable
  • Accounts Payable Adjustment Form for Assets
  • Accounts Receivable
  • iReceivables & Collections
  • Bottomline
  • CAPS
  • Cash Management (CMRA)
  • Chart Security Maintenance Application (CSMA)
  • Chart of Accounts GL Validator
  • ...
Read more about Upcoming January System Outages for Oracle Financials Systems

FINDINI 4.0.16 Release - Upcoming November System Outages for Oracle Financials Systems this Weekend

November 14, 2019

The Fall 2019 FINDINI 4.0.16 release will be available to users on Monday November 18, 2019.

Short Summary: The focus during this release timeline continues to be with our collaboration, development, testing, and rollout for our next phase of the ITCRB project, Buy-to-Pay, which will be delivered to Production in the Spring of 2020. We have worked on several new CAPs enhancements during this release timeline that have already been delivered to Production. We have also been working on the new individual digital disbursement payment process during this release timeline, and that has been delivered to Production. In addition, within FINDINI 4.0.16, we are addressing the standard security and compliance software and database patching to keep EBS, CPATH, and our automated testing platform OATS, up to date with many industry security regulations and requirements.

Oracle Financials Outage: 6:00pm on Friday, November 15th until 7:00am on Monday, November 18th to accommodate the installation of this release. CPATH (Capital Planning at Harvard) will also be offline during this outage window as CPATH is also having a release during this weekend.... Read more about FINDINI 4.0.16 Release - Upcoming November System Outages for Oracle Financials Systems this Weekend

Upcoming October System Outages for Oracle Financials Systems

October 17, 2019

There will be a planned HUIT Major Maintenance Window that will begin Friday 8 p.m., October 18 through Sunday October 20. The Oracle EBS Financial systems that will be offline during this time include:

  • Accounts Payable
  • Accounts Payable Adjustment Form for Assets
  • Accounts Receivable
  • iReceivables & Collections
  • Bottomline
  • CAPS
  • Cash Management (CMRA)
  • Chart Security Maintenance Application (CSMA)
  • Chart of Accounts GL Validator
  • FedEx...
Read more about Upcoming October System Outages for Oracle Financials Systems