The Strategic Procurement (SP) Contracts Team is holding a TCM Contract Manager Workshop on August 3, 2021 from 10:30 – 11:45 am EDT. This live, instructor led workshop is for Contract Managers using TCM as a repository or anyone else who wants to learn more about accessing contracts in TCM and covers the following topics:... Read more about Upcoming TCM Contract Manager Workshop
As a reminder, per the Business Expense Reimbursement Policy, purchases of office furniture/peripheral equipment and supplies for use at home are not allowed. Any exceptions must be approved by School Financial Dean or Unit equivalent.
Introduced Fall 2019 and now available via Zoom, the updated Ethics and Accountability CWD course is now combined with the Fraud and the Workplace course for one dynamic online course! Intended for new hires, staff with new financial management roles or those interested in a refresher, the next session is available on May 20, 2020.... Read more about Ethics and Accountability – Financial Management Course
COMMUNITY NOTIFICATION: Harvard University is closely monitoring the ongoing Coronavirus Disease 2019 (COVID-19) pandemic. If any deadlines change in response to the evolving situation, we will update the information as soon as we are notified by the associated department. The information herein is accurate as of April 16, 2020.
Harvard's fiscal year 2020 will end on Tuesday, June 30, 2020. As in the past, the University will close the books through a series of steps called "closings." Download a printable version of the Summary Schedule for FY2020 Transactions and Reporting.
Please note the FY2020 year-end closing dates:
First closing: Thursday, July 2nd
Second closing: Friday, July 10th
Third closing: Friday, July 17th
In the following paragraphs, you will find closing deadlines and submission information for these financial transactions:
Vendor Setup, Maintenance & Reactivation
Credit Vouchers (Cash Receipts)
Credit Vouchers (Validated Deposit Slips)
Massachusetts Taxable Sales Deposits
Foreign Check Deposits on Credit Vouchers
Foreign Currency Drafts and Wires
U.S. Wire Transfers
ACH Payments (Benefits/Tax)
Purchasing Card Sweeps
Web Reimbursements Reports with Advance Settlements
Central Accounts Receivable
Cost Transfer Requests on Sponsored Funds
Chart of Accounrts Maintenance Requests
Year-end Reporting Guidance & Tips
NOTE: In order to allow the tubs more time to process manual and spreadsheet (ADI) journal entries on the day of the first 3 closings, the manual/ADI journal entry deadline will be 2 p.m. Any journals uploaded to the General Ledger by 2 p.m. will be included in that close and will be available in the HDW the next day.
In addition, in order to provide the tubs with more timely information during the FY2020 year end, there will be three additional data refreshes to the Data Warehouse (HDW):
Sunday night, June 28th
Sunday night, July 5th
Sunday night, July 12th
June journals entered after the Friday, June 26th nightly processing and before 6:30 p.m. on Sunday, June 28th will be in the HDW on the morning of Monday, June 29th. June journals entered after the 2 p.m. deadline on the Thursday of the first close and Friday of the second close and before 6:30 p.m. on the following Sunday night will be posted and reflected in the HDW on Monday morning. Note that there will not be a data refresh on Sunday, July 19th after the third close. Any regular invoice batches and invoice imports that have been processed by the Accounts Payable department from Friday, June 26th through Sunday, June 28th will be uploaded on Sunday evening June 28th and reflected in the HDW on Monday morning, June 29th.
These are the Central Financial Administration deadlines. Since some departments have internal deadlines that may be earlier than these, you should check with your local tub financial office to obtain any departmentally defined deadlines.
We are expecting high reporting demands during the year-end closings so we have included in this newsletter some reporting tips to help improve the efficiency of running reports and reduce the time required to run those reports.
The University will be in recess from Tuesday, December 24, 2019 until Thursday, January 2, 2020. The following table lists the special processing deadlines, cutoff dates, and system and support availability, leading up to and throughout the winter recess.
Financial and Sponsored systems/applications will be available during winter recess; however, transactions will not be posted to the General Ledger, or refreshed into the HART and DMSDWCENPRD ad hoc reporting environments, and the HUIT Support Center (617-495-7777) and FAD staff will be unavailable.