Calendar Year-End Deadlines

Financial Administration (FAD) 2017/2018 Winter Recess Schedule

December 14, 2017

The University will be in recess from Friday, December 22 at noon until Tuesday, January 2, 2018. Please review the following for special processing deadlines, cutoff dates, and system and support availability, leading up to and throughout the winter recess.

Financial and Sponsored systems/applications will be available during winter recess; however, transactions will not be posted to the General Ledger, or refreshed into the OBI and DWCENPRD ad hoc reporting environments, and the HUIT Support Center (617-495-7777) and the FAD staff will be unavailable. For a PDF version of this document, click here.

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Holiday Worked Time Reporting Scenarios

December 14, 2017

Extra hours for a holiday worked are not paid automatically. If an employee works on a holiday, they should report HWK to be paid at a rate of 1.5 times their normal pay for the holiday hours worked. The employee is also entitled to their regular pay for the holiday (FHP), or they may bank the time (FHE) and take time off at a later date (up to 1/5 of the employee weekly scheduled hours).

To receive it as pay:

  • The employee should report HOL for all hours not worked and HWK & FHP for all hours worked.

To receive it as time off:

  • The employee should report HWK to receive pay for the hours worked and FHE to bank the time off. At a later date, when the time is taken, they should report FHT with a comment that it is time owed for working on the holiday. This time must be used prior to the end of the fiscal year (6/30).

... Read more about Holiday Worked Time Reporting Scenarios

Holiday Worked Time Reporting Scenarios

November 16, 2017

Extra hours for a holiday worked are not paid automatically. If an employee works on a holiday, they should report HWK to be paid at a rate of 1.5 times their normal pay for the holiday hours worked. The employee is also entitled to their regular pay for the holiday (FHP), or they may bank the time (FHE) and take time off at a later date (up to 1/5 of the employee weekly scheduled hours).

To receive it as pay:

  • The employee should report HOL for all hours not worked and HWK & FHP for all hours worked.

To receive as time off:

  • The employee should report HWK to receive pay for the hours worked and FHE to bank the time off. At a later date, when the time is taken, they should report FHT with a comment that is time owed for working on the holiday. This time must be used prior to the end of the fiscal year (6/30).... Read more about Holiday Worked Time Reporting Scenarios

Financial Administration (FAD) 2016 / 2017 Winter Recess Schedule

December 8, 2016

The University will be in recess from noon on Friday, December 23 until Tuesday, January 3, 2017. Please review the following for special processing deadlines, cutoff dates, and system and support availability, leading up to and throughout the winter recess.

Financial and Sponsored systems/applications will be available during winter recess; however, transactions will not be posted to the General Ledger, or refreshed into the OBI, CREW, and DWCENPRD ad hoc reporting environments, and the HUIT Support Center (617-496-2001) and FAD staff will be unavailable. For a PDF version of...

Read more about Financial Administration (FAD) 2016 / 2017 Winter Recess Schedule

FY2015 Year-End Activities | Update to Accounts Payable Deadline

June 11, 2015

Please note the following change with regards to invoice timing:

Invoices received between Monday, June 29 and Thursday, July 2 at 5 p.m. will be processed by Wednesday, July 8 as part of FY2015. All FY2015 invoice data will be available in the HDW by Thursday, July 9.  All invoices for FY2016 (with the exception of Special Handling) should be held, and submitted to Accounts Payable after close of business on Thursday, July 2, to be processed in FY2016.

Read more about FY2015 Year-End Activities | Update to Accounts Payable Deadline