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Fiscal Year-End 2018 Issue

April 19, 2018

Harvard's fiscal year 2018 will end on Saturday, June 30, 2018. As in the past, the University will close the books through a series of steps called "closings." Click here for a printable version of the Summary Schedule for FY2018 Transactions and Reporting.

Please note the FY2018 year end closing dates:

  • First closing Friday, July 6th
  • Second closing Friday, July 13th
  • Third closing Friday, July 20th

In the following paragraphs, you will find closing deadlines and submission information for these financial transactions:

  • Accounts Payable
  • Vendor Setup, Maintenance & Reactivation
  • Credit Vouchers (Cash Receipts)
  • Credit Vouchers (Validated Deposit Slips)
  • Massachusetts Taxable Sales Deposits
  • Foreign Check Deposits on Credit Vouchers
  • Voided Checks
  • Stopped Checks
  • Escheat Checks
  • Foreign Currency Drafts and Wires
  • U.S. Wire Transfers
  • ACH Payments (Benefits/Tax)
  • Purchasing Card Sweeps
  • Web Reimbursement Travel Authorization Forms (WV-TAFs)
  • Web Reimbursement Reports with Advance Settlements
  • Concur Reports
  • Central Accounts Receivable Billings
  • Journal Entries
  • Interdepartmental Billings
  • Cost Transfer Requests on Sponsored Funds
  • Chart of Accounts Maintenance Requests
  • Year-end Reporting Guidance & Tips
  • CAPS deadlines
  • Fixed Assets

Note: In order to allow the tubs more time to process manual and spreadsheet (ADI) journal entries on the day of the first 3 closings, the manual/ADI journal entry deadline will be 2:00 p.m. Any journals entered into the General Ledger by 2:00 p.m. will be included in that close and will be available in the HDW the next day.... Read more about Fiscal Year-End 2018 Issue