HCOM

FINDINI 4.0.18 Release - Upcoming November System Outage for Oracle Financials Systems

October 15, 2020

The Fall 2020 FINDINI 4.0.18 release will be available to users on November 23. Please continue to review updated release messages and outage information that will be posted in the October & November e-News articles, on the Oracle Financial splash pages, and on our site: https://oracle.fss.finance.harvard.edu/oracle-ebs-findini-4018-release-notes... Read more about FINDINI 4.0.18 Release - Upcoming November System Outage for Oracle Financials Systems

Reminder – Services Payments and Credit Cards

June 11, 2020
Please remember that payments to individuals for services (cash prizes, honoraria, independent contractors or other services individuals supply to Harvard) cannot be charged to a credit card (university-issued or personal cards). Payment through HCOM or Buy-to-Pay is the only acceptable method of payment for individuals offering services to Harvard. See the Independent Contractor Policy for additional guidance.

2019/2020 Winter Recess Schedule

November 14, 2019

The University will be in recess from Tuesday, December 24, 2019 until Thursday, January 2, 2020.  Financial and Sponsored systems will be available during winter recess; however, transactions will not be posted to the General Ledger, or refreshed into HART and the Financial Data Warehouse, and the HUIT Support Center (617-495-7777) and FAD staff will be unavailable. A complete list of processing deadlines, cutoffs, and system/support availability leading up to and during the winter recess will be in the December eNews.

Sales Tax Exemption Certificates and Online Sellers

October 17, 2019

Recent changes to Massachusetts sales tax regulations may affect Harvard purchasers in some situations. Massachusetts now requires “out-of-state remote sellers and marketplace facilitators” – online sellers and marketplaces (like Amazon and eBay) that don’t have a physical presence in Massachusetts to collect sales tax on sales made to purchasers in the state. This means that more out-of-state online sellers might attempt to charge Harvard sales tax, or ask for Harvard’s sales tax exemption certificates. As a reminder, you can access Harvard’s sales tax exemption certificates at the...

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BCD Travel Authorization Form Process Being Discontinued

October 17, 2019

The Web Voucher Travel Authorization Form (TAF) process with BCD will be discontinued on December 31, 2019. BCD will continue to be one of our Preferred Travel Agencies which include: BCD Travel, Egencia, The Travel Collaborative, Milne Travel and HTT. In order to purchase tickets you will now need to charge a Department Card, Corporate Card or the traveler’s personal card. 

Departments may also set up group bookings with one of our preferred vendors and provide the Department Card...

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HCOM Training Transitioning to a Blended Online Model

October 10, 2018

The Center for Workplace Development, in partnership with system managers and business owners, is launching an initiative to improve access to application training. After hearing feedback from users and business owners, HCOM training will transition to a new, blended model beginning in November. This new model will focus on delivery of foundational system knowledge via online training and delivery of advanced or specialized topics via drop-in labs staffed by subject matter experts.

The new model will consist of:

  • Short, modular tutorials available on the...
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How to Look Up HCOM Vendor Types and Expiration Dates

September 12, 2018

Please be sure to review vendor types and expiration dates to confirm if a vendor is active and if a payment is allowable (e.g., no income payments such as honoraria or stipends are allowable on Temporary or BER Foreign Vendor types).

The VISA Expiration Date shows the expiration date for the current immigration documentation on file.

The Inactive Date is the date the vendor will be made inactive.

See vendor set-up materials in the ...

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HCOM Receiving Threshold Change

December 14, 2017

Effective with the December 18 Oracle FINDINI release, receiving thresholds in HCOM will be adjusted to only require receiving (3-way match for payment) for all purchase orders (sponsored and non) $2,500 or greater. This change is consistent with several peer institutions and presents an opportunity for departments to realize greater administrative efficiencies for low dollar purchase order transactions. The new process has been reviewed and approved through Central Administration’s Financial Administration (including Strategic Procurement, Accounts Payable, Office for Sponsored Programs, Risk Management and Audit Services, and the Office of the Controller). Please see the Accounts Payable webpage found at https://oc.finance.harvard.edu/hcom-receiving-threshold for detailed information and FAQ’s regarding the change.

HCOM Receiving Threshold Change

November 16, 2017

Effective with the December 18 Oracle FINDINI release, receiving thresholds in HCOM will be adjusted to only require receiving (3-way match for payment) for all purchase orders (sponsored and non) $2,500 or greater. This change is consistent with several peer institutions and presents an opportunity for departments to realize greater administrative efficiencies for low dollar purchase order transactions. The new process has been reviewed and approved through Central Administration’s Financial Administration (including Strategic Procurement, Accounts Payable, Office for Sponsored Programs, Risk Management and Audit Services, and the Office of the Controller). Please see the Accounts Payable webpage found at https://oc.finance.harvard.edu/hcom-receiving-threshold for detailed information and FAQ’s regarding the change.