GMAS 2.0 Upgrade | July 20, 2015

June 11, 2015

The Grants Management Application Suite (GMAS) system went live in 2004 and, unlike the University’s comparable enterprise applications, has never had a major upgrade. The GMAS 2.0 project is planning for a release on July 20, 2015. There are two focus areas: (1) converting existing screens and (2) building business priorities identified from the user engagement interviews and focus groups. The July release will only include converted screens that belong to the accounts, sponsor notice and sub-agreement modules. More converted screens will be delivered with the Fall and Spring releases.

As screens are updated, new features will be introduced into the system, including:

  • Page View: wider pages that fit the screen and respond to smart devices
  • Project Snapshot: view key project information (account number, description, principal investigator, dates and status) at the top of the screen
  • Contextual Help/ Tool Tips: hover over fields or question mark icons to display additional information
  • Date Calendar: use to select dates
  • Relocated Actions: access to-do’s, documents, and portfolio in a drop-down under the user’s name.
  • Centralized Comments and Related Links: screen-related links and comments displayed as links that open separate pages
  • Condensed GMAS Header: provides links to projects, people and organization

Only 25 of the 350 GMAS pages are targeted for this first release, so users will likely go back and forth between the old and new screen formats as they use the systems.

For more information on the GMAS 2.0 project or system visit the GMAS website online at http://gmas.fss.harvard.edu/. An update summarizing the system changes will also appear in the July e-News (July 16).

See also: Live, GMAS, June 2015