The University will be in recess from Monday, December 20, 2021 until Monday, January 3, 2022. Financial and Sponsored systems will be available during winter recess; however, transactions will not be posted to the General Ledger or refreshed into HART and the Financial Data Warehouse, and the HUIT Support Center (617-495-7777) and FAD staff will be unavailable.
A complete list of processing deadlines, cutoffs, and system/support availability leading up to and during the winter recess will be in the December eNews. Please see the deadlines for AP, Travel, Card Services, and Sponsored Programs.
| Department and Systems | 2021-2022 Winter Recess Schedule |
|---|---|
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Accounts Payable
Contact:
Supplier Onboarding |
Invoice Deadline
Special Handling Checks
Supplier Onboarding
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Concur Reimbursements
Contact: |
Concur reimbursements submitted and approved by 5:00 pm, on Monday, December 13, will be processed before winter recess. Days to Approve will be increased to 30 days on 12/13/21 and will change back to 10 days on 1/10/22. Please note, this extended approval time will only apply to reports created on/after 12/13/21. |
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PCard
Contact: |
Due to the winter recess, the December PCard sweeps originally scheduled have been adjusted as indicated:
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Office of Sponsored Programs (OSP)
Contact: |
Proposals (Initial Requests and Competing Renewals) due to the sponsor during Winter Recess must be locked and routed by Monday, December 13, 2021, at 9:00 am. If a proposal submission deadline falls during the week of January 3, 2022, through January 7, 2022, please email OSPProposalAssistance@harvard.edu by December 13, 2021, so the Proposal Submission Team is aware that a proposal will need to be quickly turned around upon return from Winter Recess. Continuations, Supplements, JIT requests, and Progress Reports that are due to the sponsor during Winter Recess must be received by the respective Awards Management Team Member by Monday, December 13, 2021, at 9:00 am. Award documents and related agreements (including outgoing subawards) requiring execution during Winter Recess must be received by Monday, December 13, 2021, at 9:00am. While we will do our best to accommodate all agreements received, priority will be given to agreements that require execution before the end of the year per the sponsor requirements or guidance. All other agreements will be processed in a timely manner when our office reopens on January 3, 2022. |