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Administrative Reporting and Analytics Program (ARAP)/Harvard Analytics and Reporting Tool (HART) Update

March 9, 2023

This article provides the following updates: HART by the numbers for February 2023, the HART Release for March, the upcoming Oracle EBS Upgrade including HART availability and impacts to Financial and Grants Management and additional user resources for HART.

HART by the Numbers February 2023

  • 2: Average query time to run in seconds
  • 1,914: Average # of rows in the dashboard results
  • 1,480: Distinct Users logged into HART during this period (increase of 9% over February 2022)
  • 178,525 queries were run in February (increase of 33% over February 2022)

March HART Release

The March HART release is tentatively planned for Friday, March 31st, 6:30 pm to Saturday, April 1st, 8 am. In this release, there will be bug fixes and enhancements made to 2 existing dashboards.  The release will also include the installation of a critical system patch.

Visit the HART 3 Month Release Plan and Backlog wiki page for details of the dashboard changes included in this release.

EBS 12.2 Upgrade:

Impact to HART

The Oracle E-Business Suite will be upgraded from April 17-24, 2023.  While HART will be available during throughout the upgrade, there will be impacts to HART data affecting the financial and research administration communities:

  • The last data load will happen on Monday evening, April 17, 2023
  • Beginning Tuesday, April 18-Sunday, April 24, 2023, all HART financial and grants management dashboards will contain data as of April 17, 2023.
  • The HART Team recommends that financial and grant management users not run dashboards over the weekend of April 22-23, 2023: the financial data warehouse will be updating the data from the week of April 17, 2023. While HART will be available, financial and grants management users may see error messages and inconsistent data on dashboards until this process is complete.
  • All HART financial and grants management data should be up to date on Monday, April 24, 2023.

Impact to HART Financial and Grants Management Self-Service Users

  • Beginning Tuesday, April 18-Friday, April 21, 2023, any financial and grants management data pulled by the OAS Self-Service tools (Analysis, Data Visualization and BI Publisher) will contain data as of April 17, 2023.
  • The HART Team recommends that financial and grant management users not use self-service over the weekend of April 22-23, 2023: Database user accounts will be locked. Any self-service user who attempts to connect directly to the financial data warehouse using their own credentials will be locked out of the system until Monday, April 24, 2023. If you are using a HART subject area such as SS-Basic Finance, you will be able to access the data, but you may see error messages and inconsistent data until the data warehouse update is complete.
  • All HART financial and grants management data should be up to date on Monday, April 24, 2023.

Impact to Financial and Grants Management Direct Database Users (including export users)

  • Beginning Tuesday, April 18-Sunday, April 24, 2023, all HART financial and grants management data will contain data as of April 17, 2023.
  • From Friday, April 21st, 8 pm-Monday, April 24th, 8 am, the database will be unavailable; users accounts will be locked out over the weekend.

Impact to the Financial Data for the FAS Data Hub Dashboard

  • Beginning Tuesday, April 18-Sunday, April 24, 2023, all HART financial and grants management data will contain data as of April 17, 2023.
  • All HART financial and grants management data should be up to date on Monday, April 24, 2023.

This information is also available on the Harvard Analytics and Reporting Tool (HART) wiki page, and a link to this information will be added to the main HART Homepage at the end of March.

Additional Resources for HART

See also: Live, Harvard Analytics and Reporting Tool (HART), March 2023