December 2015

Financial Administration (FAD) 2015/2016 Winter Recess Schedule

December 9, 2015

December 3, 2015

The University will be in recess from 12:00 pm Thursday, December 24 until Friday, January 1, 2016.  Please review the following for special processing deadlines, cutoff dates, and system and support availability, leading up to and throughout the winter break.

Financial and Sponsored systems/applications will be available during winter recess; however, transactions will not be posted to the General Ledger, or refreshed into the OBI, CREW, and DWCENPRD ad hoc reporting environments, and the HUIT Support Center (617-496-2001) and FAD staff will be...

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Upcoming my.harvard Outage

December 3, 2015

This weekend, December 12-13, my.harvard will undergo mandatory system maintenance. The maintenance window is determined by the vendor who hosts our servers. Each maintenance period is quoted for 7pm Saturday - 7pm Sunday, though most times the system is available much sooner. See the full monthly outage schedule here.  If you have any questions, please contact us.

GMAS December Release Details

December 3, 2015

As a reminder, the next GMAS 2.0 Project release will occur on December 14, 2015, delivering a redesigned segment home and more converted screens.  

The redesigned segment home still allows users to retrieve segment data, segment financial information, navigate between segments and navigate to key areas.  The redesign brings additional information front and center including highlighting dates and dollars, segment actions, and links to existing GMAS screens.   The redesign allows for easier navigation, provides fewer clicks to receive information...

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OSP, Sponsored Expenditure Guidelines: Effective Date Extension

December 3, 2015

Following school requests for additional time to prepare, the Office for Sponsored Programs and the University Financial Policy Office have extended the effective date of the updated Sponsored Expenditure Guidelines and the related section in the Travel Policy (Appendix G).  The new effective date is 3/1/2016 with early adoption strongly recommended.  The extension will be reflected in both policies. The information sessions planned for December and January will be held as scheduled and additional sessions, as well as a faculty communication are...

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Upcoming December System Outages for Oracle Financials Systems - FINDINI 4.0.8.2 Release

December 3, 2015

The University's Financial systems will be unavailable from 6:00pm on Friday, December 18th until 6:00am on Monday, December 21st to accommodate the scheduled FINDINI 4.0.8.2 release. This minor release consists of a few technical patches, just released by Oracle, needed to make Oracle EBS compatible with SHA-2 SSL technologies. This release is needed prior to January 1st in order to comply with Security regulations and to avoid further browser issues that require SHA-2 SSL as of 1/1/2016. Financial systems that will be offline during this time include Accounts Payable, Accounts...

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PeopleSoft Release 43: Enhancements and Outage Information

December 3, 2015

Due to HR Release 43.0, PeopleSoft and ASPIRE transmissions to PeopleSoft will be unavailable starting on Friday, December 4th at 5:00pm until Monday, December 6th at 8:00am.

As there is no PeopleTools upgrade with this release, there is no need for users to clear their internet cache.

Job Data Changes – Updates to the Compensation Section

With release 43, the look, feel, and function of the Job Compensation section of the Job Data Change includes the following changes:

  • The “New” compensation section will no longer pre-populate...
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Holiday Worked Time Reporting Examples

December 3, 2015

Extra hours for a holiday worked are not paid automatically. If an employee works on a holiday, they should report HWK to be paid at a rate of 1.5 times their normal pay for the holiday hours worked. The employee is also entitled to their regular pay for the holiday (FHP), or they may bank the time (FHE) and take time off at a later date (up to 1/5 of the employee weekly scheduled hours).

 To receive it as pay:

  • The employee should report HOL for all hours not worked and HWK & FHP for all hours worked.

 To receive as time off:

  • The...
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