Harvard's fiscal year 2019 will end on Sunday, June 30, 2019. As in the past, the University will close the books through a series of steps called "closings." Click here for a printable version of the Summary Schedule for FY2019 Transactions and Reporting.

Please note the FY2019 year-end closing dates:

• First closing                  Friday, July 5^th
• Second closing             Friday, July 12^th
• Third closing                 Friday, July 19^th

In the following paragraphs, you will find closing deadlines and submission information for these financial transactions:

• Accounts Payable
• Vendor Setup, Maintenance & Reactivation
• Credit Vouchers (Cash Receipts)
• Credit Vouchers (Validated Deposit Slips)
• Massachusetts Taxable Sales Deposits
• Foreign Check Deposits on Credit Vouchers
• Voided Checks
• Stopped Checks
• Escheat Checks
• Foreign Currency Drafts and Wires
• U.S. Wire Transfers
• ACH Payments (Benefits/Tax)
• Purchasing Card Sweeps
• Web Reimbursement Travel Authorization Forms (WV-TAFs)
• Web Reimbursement Reports with Advance Settlements
• Concur Reports
• Central Accounts Receivable
• Journal Entries
• Interdepartmental Billings
• Cost Transfer Requests on Sponsored Funds
• Chart of Accounts Maintenance Requests
• Year-end Reporting Guidance & Tips
• CAPS deadlines
• Fixed Assets

Note: In order to allow the tubs more time to process manual and spreadsheet (ADI) journal entries on the day of the first 3 closings, the manual/ADI journal entry deadline will be 2 p.m. Any journals entered into the General Ledger by 2 p.m. will be included in that close and will be available in the HDW the next day.

In addition, in order to provide the tubs with more timely information during the FY2019 year end, there will be three additional data refreshes to the Data Warehouse (HDW):

• Sunday night, June 30^th
• Sunday night, July 7^th
• Sunday night, July 14^th

June journals entered after the Friday,, June 28^th nightly processing and before 6:30 p.m. on Sunday, June 30^th will be in the HDW on the morning of Monday, July 1^st. Those entered after the 2 p.m. deadline on the Friday of the 1^st and 2^nd closes and before 6:30 p.m. on Sunday night will be posted and reflected in the HDW on Monday morning. Note that there will not be a data refresh on Sunday, July 22^rd after the 3^rd close. Any regular invoice batches and invoice imports that have been processed by the Accounts Payable department from Friday, June 28^th through Sunday, June 30^{th t} will be uploaded on Sunday evening June 30^th and reflected in the HDW on Monday morning, July 1^st.

These are the Central Financial Administration deadlines. Since some departments have internal deadlines that may be earlier than these, you should check with your local tub financial office to obtain any departmentally defined deadlines.... Read more about Fiscal Year-End 2019 Issue