February 9, 2023
Egencia’s process for booking Guest Travel has changed. Effective immediately, you must follow the following steps to book guest travel.
To request a Guest Account, email the following to fad_travelmgr@harvard.edu:
- Traveler’s First, Middle, and Last Name (as it appears on the government issued ID used for travel)
- Traveler’s Cell Phone Number
- Travel Arranger’s email address
- Traveler HUID – if they have one
- Tub (if applicable)
- Travel Arranger Name
Additional Important Information:
- The Travel's e-mail address must be added in the "Notifications" section each time a ticket is booked to receive their itinerary and any updates.
- For guests traveling internationally, with complex travel arrangements, or requiring a higher level of service, it is recommended to use one of Harvard’s full-service travel agencies.
- Access to existing Guest Traveler Accounts will no longer be available after March 31, 2023. If you need to make a change to previously booked travel that extends beyond March 31 you must contact an Egencia Agent at (800) 373-4979. Access to historical receipts/itineraries attached to previously used guest accounts, will remain in the system, and can be accessed the same way it is today.