The University's Financial systems will be unavailable from 6:00pm on Friday, May 15th until 6:00am on Monday, May 18th to accommodate the scheduled FINDINI 4.0.7 release. This release consists of enhancement and defect fixes for Fixed Assets, CSMA, Chart Validator, HCOM, Vendor Request Form, & Accounts Payables. Financial systems that will be offline during this time include Accounts Payable, Accounts Payable Adjustment Form for Assets, Accounts Receivable, Bottomline, CAPS, Cash Management (CRMA), Chart Security Maintenance Application (CSMA), CoA Validator, Collections, FED EX, General Ledger, GL Validator, Harvard Oracle Assets, HCOM, iProcurement, iReceivables, PCard, Vendor Request, Web ADI, and Web Reimbursement.
Important Note: FINDINI 4.0.7 release will include a JRE update to version 1.7.0_71. Logging into Oracle after this release will prompt a Java JRE update to version 1.7.0_71. This approved update should be allowed. If Users see a pop up message that a later Java version is available, they should NOT act upon the request. Users should not attempt to install anything higher than the Java 1.7.0_71 version.
Oracle ADI Users
A fix to our new ADI notification program was installed to Production on 4/28:
To assist users with ADI uploads to the Oracle General Ledger, a new program has been installed to email an attachment of the output file results. Users will no longer have to go into the General Ledger to read the Journal Import Execution Report. Users will continue to import and upload the ADI journal in the same manner they have always used. After the import is completed into the General Ledger, the Journal Import Execution Report will be sent as an attachment to the person who imported the journal. The attachment will give the status (Success or Error) of the journal and include the journal line count and dollar amounts so the user can validate their upload.
Items Impacting HCOM Users
Receiving Search Bug Fix: User will no longer experience an issue when searching for a PO to receive when they input an invalid PO number. The search will now return no results, instead of timing out.
Notes to Supplier: Approvers will now see the ‘Notes to Supplier’ field on the approval screen within HCOM. Previously the field only appeared on the PO PDF that was sent to suppliers after approval.
Update to AP Adjustment Form
Please note that within the 4.0.7 release for the EBS system, an enhancement has been made to the AP Adjustment Form where the original invoice description is now viewable to the requestor when creating an adjustment. This header flows through the process to the approver.
Updates to Vendor Request Form (VRF)
- The Vendor Request Form now has an ‘opt in/opt out’ feature to receive Notifications. The notifications:
- Will notify an approver when they have a request to approve
- Will notify a requestor when a vendor has been set up/been rejected by AP
To enable this feature as a requestor, you simply check the box within the Vendor Request Form. This will stay checked indefinitely until the requestor unchecks it if they no longer wish to receive notifications:
To enable this feature as an approver (and if you do not have the ability to create Vendor Requests), you simply go to your WV User Preferences responsibility and click on ‘Harvard Preferences’. There, you can select ‘Yes’ from the drop down menu to begin receiving notifications:
2. Approvers will now be able to see Visa/Email information for the ‘Individual – Non US Citizen’ Vendor Type. This will be viewable only. If changes need to be made, the request should be rejected back to the Requestor with a note as to what needs to be updated:
