The first roll-out of the Position Tracking and Reporting project will happen this week!  On July 14^th, we will launch our beta release with the Harvard Divinity School (HDS).  At that time, position numbers will be required for all staff, faculty and several other groups of HDS employees.

Over the weekend of October 5-6, 2019 this functionality will be rolled out to the remainder of the University for all staff and union positions.  Some schools will elect an early adoption of faculty position numbers and may include other classes (ex. Post Docs, Temps etc.) at this time. Faculty position numbers will be required by April 2020.

Users of the PeopleSoft Job Data Change Form (JDCF) will notice that the Position NBR field is now highlighted in yellow when certain action/reason codes are used with an effective date (New Effdt) of 7/1/19 or later. Though a yellow highlight indicates that the field is recommended, please note the Position NBR field should only be used once your school/unit has gone live with Position Tracking and Reporting (July 14, 2019 for Harvard Divinity School and October 2019 for all other schools/units).  A separate communication on this change was sent to all JDCF users.

Over Fiscal 2020, new functionality will be rolled out across many of our different IT systems including Harvard Careers, QlikView, HUBS, HART and more.  A few highlights include:

• PeopleSoft – new common position form and approval process (October 2019); Costing required on position (April/May 2020)
• Harvard Careers – position numbers and attributes fed to Harvard Careers (October 2019); job descriptions fed to Harvard Careers (April/May 2020)
• Workforce Analytics Qlik – new applications available (July - September 2019) and some existing applications modified to include positions (July 2019 and on-going)
• HUBS – Position numbers and some attributes fed from PeopleSoft; GL actuals loaded by position and employee; modified reporting (October 2019)
• HART – Position number added to transaction listing dashboard (July 2019)
• Local Systems – PeopleSoft position numbers will be added to some local systems (Aurora and Wasabi), your local implementation manager can provide details of changes

A complete listing of functionality and timing may be found on our business benefits page.

If you have questions regarding the project, your local implementation manager is your best source of information, as is visiting and watching our Wiki page.  You can also post comments and questions on the Wiki site.

Reminder about our new publication format: The Harvard University Information Technology Research Administration and Compliance Systems team supports a number of University-wide systems. Historically, we shared system updates via separate eNews articles. However, to simplify information sharing with our community, we will now publish updates across our applications under this one eNews article heading.

GMAS

The GMAS team is working on the next release, planned for early September. The changes in process are:

• Integration with the ESTR system to remove manual entry of IRB protocol statuses and data
• Convert for requests: requested accounts and approvals
• Bug fixes and other minor improvements

For questions or comments about planned GMAS changes email contactgmas@harvard.edu

ecrt

For reference, FY19 Q4 project statements and FY19 Annual statements important dates to mark on your calendar:

• Review period: 9/3/19 to 9/23/19
• Certification period: 9/24/19 to 10/23/19

The next ecrt Basics training sessions will be offered in early September on both the Cambridge and Longwood Medical Area campuses.

All Request for Proxy of Authority for Annual Effort Certifications forms must be submitted to OSP by Friday September 13^th. Tub deadlines may be earlier.

Please reach out to ecrt@harvard.edu with any questions.... Read more about Research Administration & Compliance Systems

The Independent Contractor (IC) Policy has been revised with an effective date of 7/1/19.

The final policy, Adobe ICQ and exception form, as well as additional reference materials may be found at Financial Policy Office and at HR Policies.

Included in the related resources section is a chart describing Payment Categories and Hiring Methods if Classified as an Employee.

We will continue to add materials throughout the month, including an FAQ and PI reference sheet, as well as finalize an on-line training which we hope to roll out at the end of the summer.

Contact financialpolicy@harvard.edu with questions.... Read more about Revised Independent Contractor Policy

The information from the FY20 Capital Spending Plan is available in CPATH including identification of any large FY20 projects and spending amounts authorized by the Corporation for next steps. The CAPS project approval system reopened today (July 11^th.). CAPS forms (PP, CA, CCR) submitted to CADM during the blackout period will now be available to CADM for action.