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March 2019

FINDINI 4.0.15 Release - Upcoming April System Outages for Oracle Financials Systems

March 14, 2019

The Spring 2019 FINDINI 4.0.15 release will be available to users on Monday April 29, 2019. Please continue to review updated release messages and outage information that will be posted in the April e-news articles, on the Oracle Financial splash pages, and on our site http://oracle.fss.finance.harvard.edu/releases. Please review the Buy-to-Pay Supplier Portal Go-Live article in this March edition. We will be the sunsetting the Oracle Vendor Request Form on Wednesday April 24th, and rolling out the new B2P Supplier Portal beginning Monday April 29th.... Read more about FINDINI 4.0.15 Release - Upcoming April System Outages for Oracle Financials Systems

Harvard Analytics and Reporting Tool (HART) Update

March 14, 2019

Harvard Analytics and Reporting Tool (HART) relates to the OBI environment that contains the non-student Accounts Receivables, CAPS, Cash Management, Chart of Accounts, CSMA, Financials, Grants Management, Procure to Pay, Travel & Expense, and User Security folders.

HART "By the Numbers" for February 2019

  • 99.5:           % of queries that completed in 1 minute or under
  • 0.3:             % of queries that completed in over 5 minutes
  • 1,418:         # of distinct users in HART for ALL subject areas
  • 148,186:     # of distinct requests made in ALL subject areas

Monthly HART Release

The next monthly HART OBI release will begin on Thursday, March 28th at 6 p.m. All changes will be implemented, and the release completed, by 9 a.m. on Friday, March 29th.   

Check out the OBI 3 Month Release Plan and Backlog wiki page for details of the dashboard changes in this release.

... Read more about Harvard Analytics and Reporting Tool (HART) Update

Year-End CAPS Forms Submittal Deadlines

March 14, 2019

To ensure that all necessary approvals are in place and all accounting entries are completed on time, appropriate CAPS forms must be submitted to Central Administration (CADM) by your School/Unit's CAPS form Requestor through the CAPS Automated System by the following dates:

  • Friday, May 24th – Completed Project Proposals (PPs) and Construction Authorizations (CAs) submitted by this date will be processed and CIP activities enabled, where applicable, for FY19. This includes Soft Closes as these are initiated by a revised CA.
  • Friday, June 14th – Completed Construction Close Requests (CCRs) submitted by this date will be processed and CIP activities will be disabled for FY19. Please note, per FAR: OA, GL and CCR balances must be equal and have no future charges pending and no invoices in Mass Additions.

Note: Forms submitted after the dates listed will be held in a queue and processed in FY20

  • To coordinate with Fixed Assets closing, CAPS is extending the blackout period to Thursday, July 11th.

Temporary Handling Process for Construction Authorizations for a FINDINI Enhancement (4/26 – 4/29)

CAPS will return to the project proponent any submitted Construction Authorizations (CA) that are not approved by Central Administration (CADM) by the end of day on Friday, April 26th. This is necessary to properly deploy the enhancement to the CAPS system for the inclusion of the Builders Risk Insurance Application within the CA form. CAPS requests that Schools/Units hold off submitting any new CAs to CADM between Monday, April 22nd and Tuesday, April 30th.

Buy-to-Pay Supplier Portal Go-Live

March 14, 2019

Beginning Monday April 29, 2019 the B2P Supplier Portal goes live. In anticipation of this transition, the Oracle Vendor Request Form will sunset on Wednesday April 24th. All vendor adds, updates, and reactivations, along with all supporting documentation, must be received by the central Vendor Setup team by 4 p.m. on Wednesday April 24, 2019. After this date, vendor requests must be submitted via the B2P Supplier Portal beginning Monday April 29th.

 

For questions and further guidance, please visit the B2P page located here or contact the Vendor Set-Up team at vendorsetup_ufs@harvard.edu.

 

For more information on the Buy-to-Pay project (B2P) visit this eNews publication here.

ESTR Update - Coming soon!

March 14, 2019

The ESTR support team is working on the next set system upgrade, scheduled for early-April 2019. In the coming weeks, please visit the ESTR Support site to learn more about what is planned, as changes are developed.

Grants Management Application Suite (GMAS) Update

March 14, 2019

The next GMAS release will be on Monday April 8, 2019.

Improvements in this release:

  • Completely redesigned and streamlined proposal budget entry
  • Simplified entry of research team members for all requests
  • Converted pages for entry and editing of subagreements in proposals
  • New panel for organizations showing recently issued indirect cost rates

Full release notes and details will be available on our website (https://gmas.fss.harvard.edu) soon.

2018 Tax Documentation Contact Grid

March 14, 2019

A contact list for questions regarding tax-reporting documents (e.g., W-2, 1099-MISC, 1042-S, 1098-E, 1098-T, 1095-C) may be found here.

See here for additional details regarding copies of W-2 forms.

Revised Independent Contractor Training

March 14, 2019

The Independent Contractor (IC) Policy has been revised with an effective date of 7/1/19. The updated version has streamlined the questionnaire and provides guidance and clarification on roles and responsibilities and when and how to classify an individual as an employee or independent contractor.

Expanded training materials have also been created to help hiring departments, Human Resources and Finance Offices property classify and pay these individuals.

This 90-minute session will give an overview of the policy as well as explore in more detail roles and responsibilities for those :

  • In the hiring department or unit;
  • In Human Resources who review the IC Questionnaire and classify the worker; and
  • Processing and approving the contractor payments

Hiring departments or units, Human Resources, as well as financial approvers should attend this session; though others are welcome.  Contact financialpolicy@harvard.edu with questions.... Read more about Revised Independent Contractor Training