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November 2020

Tax Treaty Renewal Deadline for 2021

November 13, 2020

(If a previously claimed tax treaty exemption has already being facilitated by Harvard in the current calendar year 2020)

Per IRS regulations, certain tax treaties must be renewed annually. To meet these requirements, and claim a tax treaty exemption in the calendar year 2021 (if previously determined eligible in 2020), foreign individuals MUST complete the treaty renewal process before Friday, December 18th, 2020.... Read more about Tax Treaty Renewal Deadline for 2021

Update Temporary Placeholder Numbers Pending Government-Issued SSNs (National ID)

November 13, 2020

Please be sure that any individuals who started work without a government-issued SSN update their records as soon as possible for tax purposes. A Harvard-issued placeholder number (sometimes called temporary or dummy SSN) is for Harvard use only and not to be used on any external documentation and materials. Individuals without an government-issued SSN are ineligible for tax treaties and cannot apply for tax refunds. It is important that government-issued SSNs are submitted to Payroll/Student Services as soon as they are received.

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Independent Contractor Policy Zoom Training

November 13, 2020

Individuals providing a service to Harvard are considered an employee unless they meet certain criteria. In order for Harvard to meet these obligations, schools and units must follow The Independent Contractor (IC) Policy.

This training gives an overview of the policy as well as the questionnaire and provides guidance and clarification on roles and responsibilities and when and how to classify an individual as an employee or independent contractor. Expanded training materials have also been created to help hiring departments, Human Resources and Finance Offices property classify and pay these individuals.

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Buy to Pay Tax Review Process for Non-US Based Foreign Entities

November 13, 2020

Income paid to foreign entities, such as royalties, patents, copyrights, rents, and personal services, generally can trigger a statutory tax withholding of 30% when the income is considered U.S. sourced. All payments processed to foreign entities require a tax review. Foreign entities may begin to incur tax withholding on payments that historically did not trigger taxes.

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