November 17, 2016
An Oracle enhancement for the vendor type “Business Expense Reimbursements (”BER”) to Foreign Individuals” will now allow administrators to better identify if GLACIER will be necessary for existing payment recipients found in the Oracle vendor database. Once a new vendor is approved with a “BER Foreign Individual” vendor type, it will be designated in the vendor database as “BER- Foreign Individual” for 30 days. For more information, visit the Nonresident Alien Tax Compliance website at http://nratax.oc.finance.harvard.edu/reimbursement-business-expenses.
Key Features of Enhancement:
- Administrators can now better identity when a foreign vendor was previously created to only receive business expense reimbursements
- Active foreign vendors, showing under the “BER- Foreign Individual” vendor type, can be paid multiple business expense reimbursements during their 30-day active period
- Once inactive, a “BER- Foreign Individual” vendor can now be reactivated for additional business expense reimbursements without a GLACIER submission. Collecting immigration documents and certification forms is still necessary for each payment
- To reactivate an inactive “BER- Foreign Individual” vendor:
- Submit reactivation request form to Vendor Set-Up
- Indicate in “Notes to CRT”, the type of payment to be processed (“business expense reimbursement,” “honorarium,” “fellowship,” “prize,” “royalty,” etc.)
- Vendor Set-Up can further assist with these vendor updates http://oc.finance.harvard.edu/how-to/accounts-payable/new-vendor-setup
- Submit reactivation request form to Vendor Set-Up
- If you need to make an income payment to a foreign individual that is already set up as a “BER-Foreign Individual,” the payee MUST complete GLACIER. Include an email address in the reactivation request so the payee can access GLACIER